Operations Administrative Assistant

Job Responsibilities

Perform high-volume, accurate data entry across multiple systems, including Oracle, Workday, and Microsoft SharePoint

Maintain organized and up-to-date digital records and documentation

Support reporting and tracking by ensuring data integrity and completeness

Coordinate outbound shipments, including booking carriers, preparing documentation, and meeting customer requirements

Coordinate inbound shipments, including tracking deliveries, communicating with vendors/carriers, and ensuring timely receipt

Obtain freight rate quotes and select carriers based on cost and service needs

Process shipments through customer-specific shipping portals

Troubleshoot shipping issues and delays, coordinating with internal teams and external partners

Assist with accounts payable, including invoice entry, matching, and verification

Support payroll-related administrative tasks as required

Ensure accuracy and timeliness of financial data and documentation

Conduct site orientations for contractors and visitors, ensuring compliance with company policies and safety requirements

Act as a point of contact for administrative and operational inquiries

Support general office coordination and cross-functional team needs

Other duties as assigned

Qualifications

High School Diploma or equivalent; post-secondary education in business administration, or related, preferred

2+ years of administrative experience; manufacturing, logistics, or operations environments preferred

Experience with Oracle, Workday, Microsoft SharePoint, and Microsoft Teams is strongly preferred

Experience with accounts payable and payroll processes preferred

Strong proficiency in Microsoft Office, particularly Excel

Koppers Inc. and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category or characteristic protected by federal law, state or local law.

REQ03000