State Purchasing Standards Analyst

Schedule: Full-time

What you'll do:

Conducts procurement activities in order to secure a wide range of goods & services for state agencies:

Receives & analyzes written requests from agencies

Performs initial review of specifications & other requirements of purchase & recommends appropriate method of competitive selection &/or recommendation for a Release & Permit if the procurement cannot be made by DAS

Conducts necessary research to insure that specifications & related requirements correspond with current industry trends to insure that agency needs will be properly met & to maximize competition among bidders

Prepares formal bid documents using a personal computer incorporating terms, conditions, & other requirements required by law (e.g., FDA & USDA regulations) & DAS policies & procedures to maximize chances for an effective award

Reviews listings of registered & recommended bidders who may have interest in bidding on purchase

Responds to questions regarding bid or process that may arise

Creates & develops specifications for commodities in conjunction with customer agencies

Reports to State Emergency Operations Center (SEOC) as assigned to provide resource support & logistics for impacted areas.

Receives bid responses in the State’s electronic procurement system & performs all activities as required by law & DAS policies & procedures associated with evaluation of bid responses:

Compiles bid tabulations & final contract documents on a personal computer

Recommends contract award to lowest responsive & responsible bidder & forwards to supervisor for approval

Prepares correspondence to notify bidders of contract awards, bid disqualifications, & related matters associated with procurement.

Responds to Exceptions filed by customer agencies &/or contractors relating to contract performance &/or compliance matters:

Performs necessary research to validate basis for complaint & assists in negotiation of a resolution of issue between customer agency & contractor

Responds to questions on procurement policies & procedures from customer agencies, bidders, & general public

Maintains a current working knowledge of industry/business & procurement trends through daily contacts & industry publications.

Maintains records for procurement activity & provides reports as required.

Utilizes personal computer or other electronic means to communicate with customer agencies, business communities, & other governmental agencies on matters related to procurement of supplies & services.

Training & Development Required to Remain in Class After Employment:

Must obtain a Certified Professional Public Buyer (CPPB) or Certified Ohio Procurement Agent (COPA) certification within one (1) year of eligibility, or within four (4) years of accepting position in this classification, whichever comes first.

CPPB certification & COPA certification must be maintained through recertification every five (5) years as required by the Universal Public Purchasing Certification Council for the CPPB, & the Ohio Public Procurement Certification Council for the COPA. Failure to obtain or maintain certification is cause for removal.

Minimum Qualifications:

24 mos. exp. in purchasing/procurement position that involved reviewing requisitions, writing invitations-to-bid, evaluating vendor response & communication with vendors & customers.

-Or completion of program coursework for associate degree in one of previously stated areas of study; 6 mos. exp. in purchasing/procurement position that involved reviewing requisitions, writing invitations-to-bid, evaluating vendor response & communicating with vendors & customers.

-Or completion of undergraduate program core coursework in public or business administration, purchasing, materials management, contracting, acquisition management, logistics or other purchasing related field.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Purchasing, Stores, Inventory

Knowledge of:

DAS & state purchasing policies & procedures (i.e., Ohio Revised Code, Ohio Administrative Code)*

DAS/GSD government structure & process*

Generally accepted procurement practices

State Emergency Operations Center protocol*

Skill in:

Operation of personal computer & office system software (e.g., MS Word, Excel)

Use of Internet to extract information

Ability to:

Carry out detailed written or oral instructions

Deal with problems involving several variables

Apply principles to solve practical, everyday problems

Comprehend & record figures accurately

Cooperate with co-workers on group projects

Handle sensitive inquiries from agencies & general public

Maintain accurate records

Prepare meaningful, concise, & accurate reports

Use proper research methods in gathering data

Proofread technical materials recognize errors & make corrections

Calculate fractions, decimals, & percentages.

*Developed after employment