Accounts Receivable Specialist

Job Description

Company Overview Minnesota Medical Specialists, Inc is a small, family-owned biomedical equipment sales and service company dedicated to providing high-quality products and reliable service to our clients. We value integrity, attention to detail, and strong customer relationships in everything we do.

Position Summary We are seeking an experienced Part-Time Accounts Receivable Specialist to join our close-knit team. This hybrid role offers a flexible schedule with some opportunity to work from home and is ideal for a detail-oriented professional who thrives in a supportive, family-oriented environment. The position requires 25-30 hours per week, with the ability to set hours that fit your lifestyle while meeting business needs.

Key Responsibilities

Prepare and send customer invoices accurately and promptly using QuickBooks Online Advanced.

Prepare and process daily/weekly deposits.

Manage and update customer account information, ensuring records are current and accurate.

Send invoice reminders and statements to customers as needed.

Handle collections efforts, including following up on overdue accounts, communicating professionally with customers, and resolving payment disputes.

Process memorized/recurring transactions and maintain related records.

Reconcile accounts receivable transactions and assist with related reporting.

Collaborate with the team to ensure smooth financial operations and cash flow.

Qualifications and Requirements

Minimum 3 years of hands-on experience in accounts receivable, preferably in a small business or similar environment.

Advanced proficiency in QuickBooks Online (Advanced edition required) – must be comfortable with invoicing, payments, collections, memorized transactions, customer management, and reporting features.

Strong understanding of accounts receivable processes, including invoicing, aging reports, collections, and basic reconciliation.

Excellent attention to detail, organizational skills, and accuracy in data entry.

Professional communication skills for customer interactions (phone, email).

Ability to work independently in a remote setting while meeting deadlines.

Experience in medical equipment, healthcare, or related industries is a plus but not required.

Bachelor’s degree in accounting/business preferred.

Schedule and Work Arrangement

Part-time: 20-25 hours per week.

Hybrid role comprised of both on-site and remote/work-from-home hours.

Flexible scheduling to accommodate personal needs, with core availability during standard business hours as required for customer follow-ups and interacting with teammates.

Benefits We offer a competitive benefits package for our part-time team members, including:

401(k) retirement plan.

Healthcare insurance.

Voluntary dental insurance.

Paid holidays.

2 weeks (prorated) paid vacation.

48 hours of sick and safe time.

How to Apply If you are a reliable, experienced QuickBooks Online expert with a passion for accurate financial management in a supportive small business setting, we’d love to hear from you! Please submit your resume and a brief cover letter highlighting your QuickBooks Online experience and why you’re interested in this part-time role.

Minnesota Medical Specialists, Inc is an equal opportunity employer and encourages applications from qualified candidates of all backgrounds.

Part-time

Hybrid remote