Executive Assistant

BASIC PURPOSE OF POSITION:

The Executive Assistant provides high-level administrative and strategic support to two Chief Executive-level leaders within a fast-paced oil and gas operating environment. This role is critical in ensuring seamless day-to-day operations, enabling executives to focus on business priorities, decision-making, and organizational leadership.

The Executive Assistant serves as a trusted partner, handling sensitive and confidential information with the highest level of professionalism, discretion, and judgment. This position requires exceptional organizational capability, proactive problem-solving, and the ability to manage competing priorities in a dynamic, high-demand setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide comprehensive administrative support to two senior executives, ensuring efficient daily operations and alignment with business priorities

Manage complex and frequently changing calendars, including scheduling internal and external meetings across multiple time zones

Coordinate all travel arrangements (air, hotel, ground transportation), including detailed itineraries and contingency planning

Attend meetings as requested, capture accurate and detailed meeting minutes, and track follow-up action items to completion

Prepare, review, and organize materials for meetings, presentations, and executive briefings

Act as a gatekeeper and liaison, managing communications with internal stakeholders, board members, and external partners

Handle confidential information with a high degree of discretion and professionalism

Anticipate executive needs and proactively resolve scheduling or operational conflicts

Coordinate special projects, events, and executive initiatives as assigned

Maintain organized records, files, and documentation to support business operations

Partner cross-functionally with Accounting, HR, Legal, Finance, Operations and other department teams as needed

Fully onsite role in Houston, TX

High-visibility position requiring flexibility and responsiveness outside standard business hours as needed

Ability to operate in a fast-paced, evolving environment with shifting priorities

POSITION SPECIFICATIONS:

Bachelor's degree preferred or equivalent experience

Minimum of 5-10 years of experience supporting senior executives, preferably within oil & gas, energy, or a similarly complex operational environment

Proven experience supporting C-level executives in a fast-paced, high-demand environment

Exceptional organizational and time management skills with strong attention to detail

Advanced communication skills, both written and verbal, with the ability to interact at all levels of the organization

Demonstrated ability to manage complex calendars, travel logistics, and shifting priorities

Proven ability to attend meetings, synthesize discussions, and produce clear, concise, and actionable meeting minutes

High level of professionalism, integrity, and discretion in handling confidential information

Strong problem-solving skills with a proactive, solutions-oriented mindset

Ability to prioritize effectively and maintain composure under pressure

Must demonstrate a top-tier level of professionalism, executive presence, and attention to detail at all times

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools

PAY INFORMATION:

Annual Salary Pay Range (depending on experience): $100k - $120k

PHYSICAL REQUIREMENTS:

The position requires manual dexterity to handle documents and operate office equipment such as printers, shredders, and computers. Also required is performing repetitive motions and extended periods of sitting, standing, and walking for varying lengths of time. The position requires interacting and communicating professionally with others via speaking, hearing, and writing; learning new tasks, processes, and concepts; thinking to solve problems; concentrating on required tasks; distinguishing color and depth perception; and reading data, figures, electronic and hard copy documents.

Visual and manual dexterity is extremely important for this position. The incumbent will be subject to performing sedentary to light work, exerting up to 10-20 pounds of force occasionally, or constantly lifting, carrying, pushing, pulling, or otherwise moving objects, reaching overhead for items, stooping, bending, and twisting while working. Other physical activities include the ability to utilize fingers to feel and grasp objects or work devices as needed and manual dexterity in the use of the hands, seeing, talking, hearing, performing repetitive motions, and standing for long periods of time.

The position requires walking or traversing over and across uneven terrain, accessing areas outdoors and on or around equipment, over or around obstacles or structures such as pipes, low rails, and walls, stooping or bending to reach certain locations, climbing stairs or ladders, and exposure to outside weather conditions.

The position requires facility inspections, which require wearing a respirator and personal protection equipment such as gloves, gas masks, suits, etc., with an average weight of 10-25 pounds.

DISCLAIMER:

The position description has been designed to indicate the general nature and level of work performed by employees within this classification. The essential duties, responsibilities, and physical requirements above describe those functions essential to this job's performance. The above description does not include all of the duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as management requests.

An Equal Opportunity Employer: race, gender, disability, and Veteran status.