Administrative Assistant

Job Description

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

401(k) matching

We are a large, fastpaced apartment community in Newburgh, NY seeking a highly organized and detailoriented Administrative Assistant to join our team. Our office handles a high volume of daily activity, and we need someone who thrives in a busy environment, can juggle multiple priorities, and consistently follows through on assigned tasks. This position requires someone who is organized and extremely detail oriented who works well under pressure.

Key Responsibilities Include:

Answering phones and taking accurate messages

Assisting tenants with questions, concerns, and service requests

Maintaining filing systems and office records

Creating and managing maintenance work orders

Scheduling and coordinating extermination services

Handling mailings, faxing, and general office correspondence

Assisting with preparation of legal documents

Updating and maintaining waitlist applications (data entry)

Providing administrative support to office staff as needed

Requirements:

Prior administrative experience (this is not an entrylevel position)

Proficiency in Outlook, Word, and Excel

Excellent customer service skills and a clear, professional phone presence

Ability to multitask, stay organized, and work well under pressure

Strong attention to detail and followthrough

Reliable transportation for occasional errands (bank, post office, etc.)

Familiarity with Section 8, LIHTC, or affordable housing programs is a plus

Schedule:

Fulltime, MondayFriday, 8:30 AM4:30 PM

Benefits:

9 paid holidays

Paid time off

Health insurance

Dental, vision, and life insurance

401(k) plan

If you are a reliable, motivated professional who enjoys being the backbone of a busy office, wed love to hear from you.

Full-time