Court Processing Assistant IV

DEFINITION Under direction, performs specialized clerical and highly technical work in support of assigned area and related court activities; serves as a lead worker in an assigned unit.

DISTINGUISHING CHARACTERISTICS: This advanced journey level assignment requires incumbents in this class to assume more complex clerical and technical responsibilities with greater independence, in comparison with the lower Court Processing Assistant (I, II & III) classifications.

This Court Processing Assistant IV is distinguished from the Court Supervisor classification as incumbents of the latter classification are responsible for the full scope of supervisory duties, while the incumbents in the lead worker classification are expected to provide assistance to supervisory staff in planning and implementing work procedures, staff training or other such tasks.

TYPICAL DUTIES * Receives and processes legal documents related to an assigned area (e.g.

Civil, Criminal/Traffic, Probate, Juvenile, Family Law, etc.). * Accesses databases and court case management systems to retrieve, enter, and/or update information.

* Reviews documents for completeness, timeliness, and conformity to legal requirements.

* Assists the unit supervisor in coordinating the unit staff's work schedule.

* Trains staff on court processes and procedures.

* Researches, updates and/or voids transactions related to data entry, payments, filing, record keeping, and other aspects of case processing.

* Researches and provides technical assistance for specialized transactions, complex or difficult assignments.

* Provides coverage in the assigned unit as needed to meet workload demands and the unit's operational goals.

* Answers public inquiries; explains filing processes and procedures related to court operations; provides basic information needed to file routine documents.

* Effectively communicates with and maintains effective working relationships with judicial officers, court employees, governmental agencies, members of the public and others encountered in the course of business.

* Delivers and retrieves court files, exhibits and documents to and from various courtrooms, court locations, storage locations, and/or departments.

* Oversees cashiering duties and ensures that cash receipts are accurately disbursed, recorded, processed, and secured.

* Maintains court records and the confidentiality of such records in accordance with government standards, laws, regulations, court procedures and policies.

* Creates and updates court procedures related to the assigned unit.

* Follows directions and carries out oral and written instructions related to assigned unit or other areas as needed during business.

* Provides the highest quality of customer service by exercising tact, courtesy and excellent judgment at all times when communicating with internal and external customers.

* Attends various meetings, conferences, and training sessions as needed.

* Participates in special projects.

* Performs other duties as assigned.

MINIMUM REQUIREMENTS AND QUALIFICATIONS EDUCATION AND EXPERIENCE: Graduation from high school or its equivalent.

Three (3) years of current full-time experience in court operations at a Superior Court in California, excluding Collections and Fiscal departments, performing duties at various desks or functions in the assigned department.

For example, if assigned in the Civil department, performing duties at the front counter, judgment desk, and answer/motion desk will meet the multi-desk or function qualification.

Experience working in more than one (1) court operations department is desirable but not required.

KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: * Codes, rules, policies, procedures and legal terminology applicable to a wide variety of court operations and courtroom support functions pertinent to the assigned areas of responsibility, including but not limited to processing of legal documents, judicial officers support, calendaring and preparation of cases for court, custody of exhibits, juror service and other matters.

* Computerized and standard office administrative practices and procedures.

* Computer and other standard office equipment.

* Principles and practices of customer service and telephone etiquette.

* General functions of various court units.

* General functions of other governmental agencies encountered in the course of business.

* State and local statutes and Rules of Court that govern general court operations.

* Principles of basic customer service and telephone etiquette.

* Regulations and procedures governing the maintenance and disclosure of public records.

* Money handling procedures * Principles and practices of effective business communication, including spelling, grammar and punctuation.

Abilities: * Able to lead the work of others; plan and coordinate work; apply specialized and technical knowledge and understanding of codes, rules, legal terms and procedures in legal document preparation/processing, case calendaring and other court activities.

* Able to research case related information.

* Able to accurately account for the unit's cash receipts and disbursements.

* Able to explain court procedures and processes to the public.

* Able to read, understand, and follow written and oral instructions.

* Able to communicate effectively by phone, in person, and in writing, important detailed information, instructions, and/or suggestions.

PHYSICAL REQUIREMENTS: Apply to All Court Processing Assistants: * Able to lead the work of others; plan and coordinate work; apply specialized and technical knowledge and understanding of codes, rules, legal terms and procedures in legal document preparation/processing, case calendaring and other court activities.

* Able to research case related information.

* Able to accurately account for the unit's cash receipts and disbursements.

* Able to explain court procedures and processes to the public.

* Able to read, understand, and follow written and oral instructions.

* Able to communicate effectively by phone, in person, and in writing, important detailed information, instructions, and/or suggestions.

Work Environment: * Shared office environment with varying lighting conditions and degrees of hot and cold air.

* May be required to travel for work, meetings, conferences or training.

* Must be able to traverse indoors and outdoors, over uneven surfaces and pavement in all types of weather.

* Constant interruptions and various office noises, with a high volume of telephone and personal interaction.

* Exposure to dust, copier and printer toners.

Additional Physical Requirements Information Specific to Records & Exhibits Department: * Use a personal computer including keyboard, mouse and monitor for extended periods of time.

* May be required to sit for extended periods of time.

* Ability to work in an environment that includes various office noises, frequent interruptions and simultaneous attention to multiple tasks.

* Ability to inspect and verify various forms of identification, official records, and other documents presented by court clients.

* Frequent grasping and/or manipulation of files, binders, pieces of paper or small objects.

* Frequent hand, finger and/or wrist motion.

* Ability to reach at or above shoulder level.

* Ability to work alone or closely with others.

* Minimal bending, stooping, squatting, twisting, or working on irregular surfaces.

* May require movement throughout the courthouse and to other court locations and units delivering and/or retrieving forms, files, and materials.

* Ability to lift boxes, files or materials up to 20 lbs.

Additional Physical Requirements Information Specific to Jury Services Department: * Ability to speak in public to provide jurors orientation.

IMPORTANT RECRUITMENT INFORMATION This recruitment will be used to establish a list of eligible applicants for future regular, fixed term, provisional or intermittent positions.

TO APPLY: Please visit our website at For consideration, please apply online.

Please contact Court Human Resources at if you are unable to access the application online or discuss required accommodation.

This recruitment will close on May 15, 2026, 5:00 p.m.

PST.

APPLICATION EVALUATION: Qualifying: All applications will be reviewed to determine whether or not the stated requirements are met.

A comparative screening based on knowledge, skills and abilities required for the position, the department and the Ventura Superior Court, will be conducted to determine which of the applicants will be selected for invitation to the recruitment processes.

Applications will be evaluated and ranked according to criteria that most closely meet the needs of the position, the department, and the Ventura Superior Court.

It is essential that applicants provide as much detail as possible and answer all parts of the application.

RESPONSES OF SEE MY RESUME OR SEE RESPONSE TO MY APPLICATION WILL NOT BE ACCEPTED AND WILL CAUSE APPLICANTS NOT TO MOVE FORWARD IN THE RECRUITMENT PROCESS.

PRACTICAL EXAMINATION: A job- related practical examination may be administered to assess knowledge, skills and abilities of candidates for skills required for the position.

ORAL BOARD PANEL AND/OR SELECTION INTERVIEW PROCESS: Oral exam/interview(s) will be conducted to evaluate and compare qualified candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.

Oral exam and selection interview may be combined depending on the number of qualified applicants.

Oral Exam: Tentative Date: TBD Selection Interview: Tentative Date: TBD BACKGROUND INVESTIGATION: Applicants may be subjected to a thorough background investigation, which may include personal and professional character references, inquiry into past employment, education, credit, criminal background and depending on the position, may include driving records.

Please note that the pre-employment background process will include any interaction you may have from the application process through the time that you are provided a final offer of employment.

Offer of employment may be rescinded at any time during the pre-employment background check process if the process determines that the applicant is not a good fit for the position.

In addition to your wages, the Superior Court of California, Superior Court of California, County of Ventura offers you an extensive benefits package, including: * FLEXIBLE BENEFIT PROGRAM: You allocate the Court's non-taxable biweekly contribution among several benefit options, such as Medical, Dental and Vision benefits.

Pre-tax Salary Reduction available if the costs for the benefits package you select exceed the Superior Court of California, County of Ventura's contribution.

This saves you taxes by lowering your taxable income.

Cash added to your biweekly taxable pay, depending on the selection you have made.

* FLEXIBLE SPENDING ACCOUNTS: Increase your spending power by reimbursing you with pre-taxed dollars for IRS approved dependent care and health care expenses.

* ANNUAL LEAVE: Annual leave is earned according to policy and guideline set forth by the court.

* DEFERRED COMPENSATION PROGRAM: 401(k) and 457 Deferred Comp programs are available to eligible employees.

* RETIREMENT * REFER TO BENEFITS HANDBOOK FOR MORE INFORMATION: This summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this summary.

Please refer to Plan Brochures and Memorandum of Agreement or Resolution for details.

01 Please be advised that this role may involve reassignments to other departments as needed by court operations.

Are you open to such flexibility in your role?

* Yes * No 02 Do you meet the requirements of: Three (3) years of current full-time experience in court operations at a Superior Court in California, excluding Collections and Fiscal departments, performing duties at various desks or functions in the assigned department.

For example, if assigned in the Civil department, performing duties at the front counter, judgment desk, and answer/motion desk will meet the multi-desk or function qualification.

* Yes * No 03 If you answered yes to the previous question, provide the following information: 1) Your Job Title 2) Corresponding Assigned Department(s) 3) Corresponding Dates Assigned to These Department(s) and 4) Corresponding Description of Your Job Duties Required Question Employer Superior Court of California, County of Ventura Address 800 South Victoria Avenue, Hall of Justice Mailing Address: PO Box 6489 Ventura, California, 93009-6489 Phone Website