Administrative Coordinator

Job Description

Benefits:

401(k)

Company parties

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Tessmer Law Firm is an award-winning family law firm located in San Antonio, Texas (78229), in the prestigious Northwest Center Building at the intersection of Loop 410 and I10. Led by Heather Tessmer, our experienced legal team is dedicated to providing tough but fair, collaborative, and efficient legal services throughout San Antonio, Boerne, and the greater Central Texas area.

Our practice areas include divorce, child custody, military divorce, collaborative divorce, and will and estate planning. We are currently seeking a detail-oriented and proactive Administrative Coordinator to support our growing team.

Position Overview

The Administrative Coordinator plays a vital, crossfunctional role in supporting daytoday office operations, client experience, billing processes, and internal events. This position works collaboratively with the administrative team and staff across the firm and requires a proactive, adaptable professional who understands they will have a hand in most administrative functions. The ideal candidate is comfortable wearing many hats and thrives in a fastpaced, teamoriented environment.

Key Responsibilities

CrossFunctional Collaboration

Support administrative needs across all departments, including legal staff, billing, intake, and leadership

Serve as a central point of coordination

Assist with firmwide internal initiatives and special projects as needed

Adapt quickly to shifting priorities and evolving firm needs

Take ownership of tasks from start to finish, ensuring followthrough and accountabilityFront Office & Intake Support

Provide intake and front desk coverage as needed

Answer incoming calls and route inquiries appropriately

Maintain professional communication with clients and staffAdministrative Support

Manage emails and calendars

Create calendar entries with complete details for hearings, consultations, and firm eventsOffice Events

Coordinate quarterly internal events

Schedule and organize luncheons

Assist with additional administrative duties as assignedBilling & Financial Administration

Assist with client billing questions and handle billing-related calls

Send internal billing cycle notification emails

Process credit card payments

Assist with collections as neededSkills & Qualifications

Associate degree preferred

Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Comfortable working across departments and supporting a broad range of administrative functions

Flexible, adaptable, and willing to take initiative in a dynamic environment

Bookkeeping or basic accounting experience a plus

Excellent organizational and time management skills

Strong written and verbal communication abilities

Meticulous attention to detail and strong problem-solving skills

Professional, dependable, and efficient

Ability to prioritize multiple tasks in a fast-paced environment

Initiative-taker who follows direction while thinking creatively

Event coordination and party-planning experience a plusBenefits

401(k) and retirement plan

Health, dental, vision, and life insurance

Paid time off

Professional development assistance

Retirement plan

Full-time