Executive Assistant / Office Operations Manager

Job Description

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented professional to serve in a hybrid role supporting executive leadership while also managing day-to-day office operations and operational coordination. This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping people, processes, and priorities moving forward seamlessly. This role helps leadership stay organized, aligned, and moving forward.

Key Responsibilities Include:

Executive Assistant Support

Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, travel arrangements, and correspondence

Prepare meeting agendas, presentations, reports, and follow-up action items

Serve as a trusted gatekeeper, handling sensitive and confidential information with discretion

Assist with special projects, strategic initiatives, and executive communications as needed

Monitor follow-up items, deadlines, and leadership priorities to ensure timely execution.Office Management

Oversee daily office operations to ensure a professional, organized, and welcoming environment

Coordinate executive visitors, internal meetings, and hospitality needs

Coordinate office logistics including supplies, vendors, facilities, and equipment

Serve as the primary point of contact for office-related needs and internal administrative questions

Support onboarding logistics for new employees, including workspace setup and coordination with HR and IT

Help plan internal meetings, events, and company gatheringsOperations Support

Assist with internal process coordination and follow-up across departments.

Support project tracking, timelines, and execution of operational initiatives.

Maintain internal documentation, procedures, and organizational systems.

Coordinate vendor relationships, service requests, and operational contracts as needed.

Help improve workflows and identify efficiencies that enhance day-to-day operations.

Provide administrative support related to company systems, reporting, and organizational priorities.Education and Experience:

37+ years of experience in an executive assistant, office management, administrative, or operations support role (hybrid experience strongly preferred)

Strong organizational and time-management skills with exceptional attention to detail

Experience supporting executive travel and calendar management

High level of professionalism, discretion, and sound judgment

Advanced proficiency in Microsoft Office Suite; ability to quickly learn internal systems and platforms.

Excellent written and verbal communication skills

Ability to manage multiple priorities, anticipate needs, and work independently

Comfortable working in a hybrid environment with both in-office and remote responsibilities

Flexible work from home options available.

Full-time

Hybrid remote