Records Management Officer BORM

• Requires considerable knowledge in records management in order to manage system for records retention and disposal

• Prepare files and documents for scanning

• Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff

• Index documents stored on document imaging software (Onbase)

• Prepares correspondence and records in response to public record requests

• Prepare exemplification documents and certificate of inmate status

• Operate microfilm equipment (e.g., paper converter, viewer, photocopier)

• Operate scanning equipment

• Inspects final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment

• Responsible for working with service representatives on repairs of equipment

• Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations

• May function as lead worker over clerical employees involved in records maintenance activities

• Trains staff on procedures for maintenance and storage of records

• Establishes due dates in responding to requests

• Assist staff in resolving problems regarding equipment

• Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests

• Handles ingoing and outgoing mail

• Explains procedures and answers questions

• Inventories, orders, supplies and stocks shelves

Performs other general clerical duties as assigned/directed by supervisor or designee.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Records Management