Part Time Front Desk

Part Time Front Desk needs 2 years’ experience in a professional office environment required, experience with Oracle Financials preferred.

Part Time Front Desk requires:

• 3 days weekly: 9a-3p: Tues-Thurs

• Demonstrated customer service orientation, with the ability to interact professionally, courteously and effectively with employees, visitors and vendors.

• Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively.

• Ability to work with different functional groups and levels of employees to effectively and professionally achieve results.

• Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment.

• Part Time Front Desk duties:

• Professionally manage all incoming calls and correspondence; handle routine inquires and direct other as appropriate.

• Prepare sign-in and security logs and ensure they are properly recorded.

• Receive, sort, log and distribute incoming mail and packages and organize and send outgoing mail and packages.

• Order office supplies and manage inventory levels.

• Maintain a clean appearance in the main common areas (e.g. lobby, supply rooms and conference rooms).

• Coordinate and track service calls for office equipment.

• Coordinate conference room scheduling and assist with office event planning/department projects.

• Handle special administrative projects and overflow work from other departments.

• Assist office manager and Administrative Assistants with event planning.

• Create and receive on purchase orders using Oracle Financials.

• Other duties as assigned.