Administrative Assistant

Job Description

Congressional School seeks an Administrative Assistant to work part-time in our Little School which is the main building for our students ages 6 weeks through 5 years. As the first point of contact providing customer service to faculty, staff, students, parents, grandparents, vendors, and other external parties, the Administrative Assistant must be friendly, outgoing and truly enjoy interacting with people. This is a high profile, customer service position, and the Administrative Assistant must always act in a courteous and professional manner and dress accordingly. The Administrative Assistant will handle all aspects of front desk management and security. In addition, the Administrative Assistant may provide administrative support to faculty and staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Acts as first contact person, via phones and greeting parents/visitors to the school

Screens visitors using with school-wide security system

Receives all incoming calls and directs as appropriate

Sorts and distributes mail

Enters attendance data and forwards to appropriate personnel

Provides administrative support to faculty and staff

Performs specific functions related to medical emergencies, security, and crisis management codes and systems

Maintains strict confidentiality regarding children and their families

Ability to obtain certification in First Aid & CPR and Medical Administration Training (MAT)

Performs other duties as assigned

REQUIREMENTS

High School diploma required, Bachelor's degree preferred

Minimum two years administrative experience

Proficiency in Microsoft Office

Ability to multi-task

Exceptional customer service skills

Strong initiative and organizational skills

Excellent written and verbal communication skills

An ability to work in a joyful, collegial and collaborative environment

A sense of humor, warm personality, and growth mindset

Part-time