Sourcing Supervisor

Schedule: Full-time

What You Will Do At ODM:

Office: Legal Counsel

Bureau: Contract & Procurement

Classification: Sourcing Supervisor (PN: 20102351)

Job Overview:

The Ohio Department of Medicaid (ODM), Office of Legal Counsel/Bureau of Contracts and Acquisitions (BCA) is seeking a qualified individual to support ODM’s contracting and purchasing needs. ODM’s contracts and acquisition work range from small, one-time purchases to large, multi-year Requests for Proposals for complex systems or services. Historically, BCA is most busy from early March through July to process all contracts and purchasing work needed by the end of the State’s fiscal year on June 30th.

As Sourcing Supervisor, under the supervision of ODM Deputy Legal Counsel, your primary responsibilities will include:

Supervising ODM sourcing staff responsible for Medicaid’s contracts & sourcing operations, including assigning work, providing directions on goals, reviewing work and providing feedback.

Coordinating and leading ODM’s sourcing processes and ensuring compliance with procurement policies, including facilitating the staff augmentation process for ODM.

Managing and directing drafting, editing, proofreading, and releasing competitive solicitation documents for purchases, including Requests for Proposals and Statements of Work.

Facilitating procurement, drafting and evaluation meetings and maintaining the selection process for procurements.

Managing document control and recordkeeping for complex procurements.

Identifying issues and challenges in procurement and contract projects and coming up with solutions

Evaluating, developing, and recommending updates to procurement and sourcing policies, procedures, and templates.

Developing complex scopes of work and deliverables and performing market research to draft procurement requirements and specifications

Coordinating internal meetings to meet procurement deadlines and facilitating evaluation meetings for the procurement selection process.

Serving as ODM’s liaison to the Ohio Department of Administrative Services.

Overseeing supplier/vendor performance monitoring and identifying and resolving performance issues.

NOTE: Preferable qualifications for this position would include:

- Experience with drafting complex requests for proposals, including IT services procurements.

- Experience with drafting and negotiating complex contracts

- Background in project management or facilitating and coordinating team projects

- Experience with State of Ohio sourcing policies and procedures

- National Institute for Government Procurement (NIPG) and/or Certified Ohio Procurement Agent/Manager (COPA/COPM) certification

Necessary Skills

Procurement knowledge, skill, and experience.

Skill in operation of electronic devices (e.g., computer, tablet, cell phone).

Skill in applicable software applications (e.g., spreadsheets, databases, Microsoft Office).

Ability to define problems, collect data, establish facts & draw valid conclusions.

Ability to understand technical manuals & verbal instructions associated with sourcing procedures.

Ability to proofread technical specifications, recognize errors, and make corrections.

Ability to write business correspondence or communications reflecting sourcing procedures.

Ability to develop & maintain good rapport with internal agency customers and vendors.

54 mos. exp. or 54 mos. trg. in purchasing/procurement/sourcing to include exp. in performing spend analysis, developing sourcing strategy & evaluating vendor performance.

-Or completion of undergraduate core in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field; 30 mos. exp. or 30 mos. trg. in purchasing/procurement/sourcing.

-Or completion of graduate core in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field; 18 mos. exp. or 18 mos. trg. in purchasing/procurement/sourcing.

-Or 24 mos. exp. as Senior Sourcing Analyst, 64513.

-Or 12 mos. exp. as Sourcing Planner, 64514.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Purchasing, Stores, Inventory