Office Assistant

About the Opportunity

As Office Assistant for our Growing Region in Larache, you play a central role in keeping the regional office running smoothly. You provide high-quality administrative, coordination and logistical support, enabling internal teams, growers and stakeholders to focus on collaboration, decision-making and results.

In a fast-growing region like Larache, this role goes beyond traditional office support. You act as the organisational backbone of the office, supporting day-to-day operations, Grower Councils, meetings and events. You are highly organised, service-oriented and comfortable managing multiple priorities at the same time.

Responsibilities

In this role, you provide essential administrative, coordination and logistical support to the regional office. You ensure that daily operations, meetings, Grower Councils and events are well organised and run smoothly, enabling internal teams and growers to focus on collaboration and outcomes.

Regional administration & coordination

Provide end-to-end administrative support to the regional office

Coordinate diaries, meetings and schedules for regional leadership and key activities

Prepare agendas, meeting packs, presentations and supporting documentation

Maintain accurate document management, filing and version control

Track actions, follow-ups and deadlines to support delivery of agreed outcomes

Support reporting by collecting inputs and updates from multiple stakeholders

Grower Council support

Act as the main administrative coordinator for Grower Councils

Plan and schedule annual meetings and coordinate invitations and attendance

Prepare and distribute agendas, papers and meeting materials

Arrange venues, travel, accommodation and catering

Provide on-site support during meetings, capturing actions and decisions

Support post-meeting communication and documentation

Maintain accurate records of Grower Council activities and decisions

Event & meeting coordination

Coordinate regional meetings, workshops and local events from planning to delivery

Manage logistics, suppliers, bookings and schedules

Support internal and external communications related to meetings and events

Ensure follow-up actions, documentation and feedback are completed

Office, reception & hospitality

Handle incoming calls, emails and enquiries professionally

Welcome visitors, growers and external partners

Ensure meeting rooms and office areas are prepared and well equipped

Coordinate hospitality and refreshments

Manage office supplies, stationery and hospitality stock

Travel & logistics administration

Coordinate travel bookings (taxis, accommodation, flights) in line with company guidelines

Prepare travel itineraries and logistics packs

Support visa documentation and invitation letters when required

Candidate Profile

You are highly organised, service-oriented and comfortable working in a dynamic, multi-stakeholder environment. You combine strong communication skills with attention to detail and a proactive mindset, and you enjoy supporting others through reliable, professional office support.

Excellent verbal and written communication skills

A friendly, professional and service-oriented approach

Strong organisational and time-management skills

High attention to detail and accuracy

A proactive, solution-focused mindset

Flexibility and adaptability in a dynamic environment

Integrity and discretion, with respect for confidentiality

Experience working in a multicultural or international environment

Fluency in English, plus French and/or Arabic is strongly preferred

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