Office Manager

Position Summary

The Office Manager is responsible for overseeing the daily administrative operations of the office, ensuring efficiency, organization, and compliance with company policies. This role serves as the primary point of contact for office-related matters and supports staff by managing resources, coordinating schedules, and maintaining a productive work environment.

Essential Functions

Manage and supervise office operations to ensure smooth workflow.

Implementation of office policies and procedures to ensure compliance and efficiency.

Oversee office supplies inventory and ordering processes.

Ensure a safe, clean, and productive work environment for all employees.

Maintain accurate records of office expenses and assist with budget tracking.

Coordinate office space planning, furniture procurement, and infrastructure setup.

Manage office logistics, including utilities, insurance, and vendor relationships.

Organize and manage office events, meetings, and employee onboarding logistics.

Act as liaison between employees and leadership for office-related concerns.

Support staffing and recruitment activities in collaboration with HR.

Required Competencies

Leadership and team-building skills.

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

Proficiency in Microsoft Office Suite and basic IT troubleshooting.

Ability to manage multiple priorities in a fast-paced environment.

Problem-solving and decision-making skills.

High level of discretion and confidentiality.

Preferred Competencies

Experience in office setup and facilities management.

Project management experience.

Knowledge of vendor management and contract negotiation.

Work Environment

Fully onsite in a professional office setting.

Physical Demands

Ability to lift to 20 lbs. (e.g., office supplies, small equipment).

Frequent sitting, standing, and walking within the office environment.

Position Type

The position is full time. Office hours are generally Monday through Friday, with varying shifts beginning as early as 7 a.m. and concluding as late as 6 p.m. PST. Though not routine, weekend or overtime hours may be required as needed.

Travel

This position does not require travel.

Preferred Education and Experience

High school diploma or GED minimum

5 - 7 years of office management experience

Other Duties

The Office Manager may be asked to assume other duties not listed in this job description as business needs demand.