Financial Associate (Business/ Cashier Office)

Schedule: Full-time

What You’ll Do:

This position works under immediate supervision and requires some knowledge of accounting systems and procedures

• Performs data entry chartfield coded Request to Purchases into OAKS

• Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers

• Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)

• Prepares local funds for voucher payments

• Validates all types of vouchers for management approval

• Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices, and prepares vouchers for invoice payments or disbursement of funds

• Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges

• Reconciles discrepancies

• Verifies appropriation sources

• Matches invoices to delivery receipts and purchase orders

• Places invoices in recaps, determining total amount of recap and voucher numbers

• Verifies accuracy of money remitted

• Forwards invoices to appropriate divisions prior to processing the voucher for approval

• Obtain all types of receivers through electronic signature approval, email, signed invoices

• Examines and verifies invoice calculations, delivery receipts and other supporting documentation

• Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports

• Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained

• Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable

• Posts receipts and balances accounts on daily/weekly/monthly basis

• Reconciles internal accounts

• Verifies management approval of the voucher through OAKS and/or local funds.

• Performs variety of related clerical tasks (e.g., opens and sorts mail)

• Composes and edits correspondence relative to assigned work

• Maintains files

• Operates equipment to generate typed reports and correspondence

• Answers telephone inquiries

• Greets customers

• Responds to or refers complaints

• Answers general inquiries within established guidelines)

• Completes forms (e.g., purchase orders) and inventory levels and activity reports

• Handles inventory control and asset depreciation.

• Attends meetings and trainings

• Assists other financial associates as directed by supervisor

• Works on special projects and committees

• Performs other duties as assigned.

Selection devises, proficiency testing and/or assessment may be used to determine if an applicant meets and is proficient I the minimum qualifications for this position.

18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.

-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.

-Or completion of associate core program in business administration, accounting, finance or related field.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance, Payroll/Benefits Administration, Analyzation, Attention to Detail, Time Management, Teamwork, Customer Focus