Archivist Assistant

Job Summary:

The Archives Assistant will be responsible for assisting the Tribal Archivist with filing and storing all tribal documents that pass through the Tribal Council and front Administration to protect and preserve Tribal History, for both the Government/Business, as well as the Community/Culture of the Moapa Band of Paiutes. These documents include Council Agenda attachments, forms and requests filled out by tribal membership, Department Documents, previously active contract agreements, images, newspapers etc. They will work closely with the Tribal Archivist and follow relevant guidelines and policies to make these documents findable and accessible. This position entails professional development and increased responsibility, and it is anticipated that the selected candidate will eventually receive training in archival theory, best practices, and methods as well as transition to full-time archival work.

Duties:

Itemize/enter key details about documents in Microsoft Excel (creators, dates, etc.)

Organize files according to systems of arrangement (e.g., alphabetically, chronologically)

Move documents between locations and place them in containers

Identify and rehouse documents with preservation concerns

Scan and digitize materials

Assist the Tribal Archivist with further developing archival policies and guidelines in the context of a recently established unit

Communicate in both verbal and written form to coordinate with departments and individuals on behalf of the archives

Assist with the facilitation of oral history interviews and potentially transcribe audio recordings

Verify accuracy of organization systems and archival finding aids

Assist with finding and retrieving documents according to requests

Other duties as assigned

Minimum Qualifications:

Ability to use or learn basic office software and technology (e.g., Microsoft suite, Internet programs, printers, scanners, etc.)

Ability to learn and apply information organization systems

Good attention to detail

Effective verbal and written communication

Effective organizational skills

Ability to maintain complete confidentiality and follow legal and institutional privacy rules

Ability to follow written and verbal instructions

Dependability and consistency

Ability to communicate in a polite and service-oriented manner with patrons and co-workers

Ability to multitask projects and assignments

Ability to work both independently and within a group

Ability to exercise good judgment

Cultural sensitivity

Must care about preserving all historical data of the Moapa Band of Paiutes

Must pass a pre-employment background check

Must pass a pre-employment alcohol/drug screening

Preferred Qualifications:

Work experience (e.g., archival, library, or office work) and/or degree involving the organization of information and documents

Advanced technical skills (e.g., experience coding, or using complex hardware or software without the assistance of a GUI)

Experience using data management software (e.g., library cataloging systems or archival software)

Familiarity with archival theory and best practice

Experience with tribal government, politics, and records, especially involving the Moapa Band of Paiutes

Physical & Work Requirements:

Ability to sit, stand, reach, bend, stoop, kneel, and walk as required for multiple hours at a time

May on occasion lift and carry heavy objects of 50 pounds or less

May occasionally need to use a ladder

Dexterity (e.g., handling documents safely, writing in small print, and placing stickers on items)