OFFICE TECHNICIAN (TYPING)

and Duties Why join the team at the California Secretary of State's Business Programs Division?

The vision of the Secretary of State's Business Programs Division is to make it easier to do business in California.

With our vision in mind, does the idea of supporting the more than two million businesses that make California the 5th largest economy in the world excite you?

Do you enjoy working in a dynamic, fast-paced work environment that deploys cutting-edge technologies such as our award-winning, Eureka!

Chatbot, which uses artificial intelligence (AI) to support our customers?

Are you looking for an opportunity to build and develop the skills which will help you take the next step in your career?

If you answered yes to any of these questions, come work with us in the Secretary of State's Business Programs Division.

What does the Business Programs Division do?

We provide a wide range of services and process various filings in support of our customers, including: * Corporation, limited liability company and partnership registration, change, and termination filings.

* Trademark and service mark registration and change filings.

* Uniform Commercial Code financing statements and notices of tax liens and change filings.

* Maintenance of the Advance Health Care Directive Registry, Domestic Partners Registry, and Immigration Consultants Registrations.

* Oversee notary commissions within California, as well as authenticating the signatures of California public officials and notaries public.

* Additionally, we provide customer service to our customers via online, phone, email, and in person and provide records of our filings online.

Visit our bizfile California portal for more information about our filings, various searches, and additional resources.

What will your duties be at the Business Programs Division?

In support of our vision and mission, you will play a vital role for our Division by working with a high degree of initiative, independence of action, and originality to provide a broad range of administrative support to the section.

Under the direction of the Assistant Division Chief, your duties include the following: * Maintain the Assistant Chief's calendar, schedule meetings, and make appropriate arrangements.

* Prepare travel itineraries, make travel arrangements and reservations, calculate, prepare, and submit travel expense claims.

* Answer, screen, and route telephone calls received in the administrative area for the Assistant Division Chief and Division Chief and other administrative staff.

Provide general administrative support to the Business Programs Division.

* Maintain and process Personnel Attendance records, absence requests, leave balances, dock reports, compressed workweek calendars, and contracts.

* Prepare and track requests such as revolving fund requests, work order requests, and contract requests.

* Prepare supply and equipment orders and maintain inventories of supplies and equipment.

* Prepare workload reports and statistics.

* Act as liaison to the Information Technology Division, Fiscal Affairs Division, and Business Operations.

Act as an Office Automation Division Coordinator for the division.

* Act as a backup to the Executive Assistant and other Office Technicians, as needed.

Desirable Qualifications: * Good understanding of organizational techniques and time management skills, including techniques for prioritizing multiple projects to ensure completion by established deadlines.

* Ability to handle sensitive and confidential assignments with tact and diplomacy.

* Ability to interact and communicate effectively with all levels of departmental staff and the public.

* Attention to detail and accuracy.

* Ability to take initiative and work independently and/or in a team environment.

* Punctuality and dependable attendance.

* Ability to operate various office machines.

* Knowledge of and experience with all Microsoft Office applications and Visio are strongly desired.

You will find additional information about the job in the Duty Statement.

Working Conditions Position will have a hybrid schedule once a 6-month probation is passed, which may include up to two telework days per week.

Alternate Work Week (AWW) schedules (9/8/80, 4/10/40) may also be available.

Telework and schedule offerings are subject to change due to business needs.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

* OFFICE TECHNICIAN (TYPING) Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-515357 Position #(s): -002 Working Title: Administrative Coordinator Classification: OFFICE TECHNICIAN (TYPING) $3,829.00 - $4,936.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information The Office of the Secretary of State (SOS) consists of nearly 750 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent.

Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities.

Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few.

Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public.

Our on-site childcare incorporates programs for children six weeks to five years old.

Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit sos.ca.gov.

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals.

The specific rate and hours earned were negotiated and agreed upon by each bargaining unit.

The salary range(s) included in this job advertisement do not reflect the temporary salary reduction.

Special Requirements * The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired.

Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

* You must pass a live scan fingerprint check.

* Examination Information: Candidates new to state service or those seeking a promotional opportunity must take the online examination to establish eligibility.

The examination can be found at the following link: CalCareers Exam Link.

Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/1/2026 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Secretary of State Attn: Ruth Diaz 1500 11th St - 4th Floor - Suite 475 Sacramento, CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Secretary of State 1500 11th St - 4th Floor - Suite 475 Sacramento, CA 95814 Drop off applications in the 1st floor Lobby Rotunda in the secured bin marked Human Resources.

08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

* Resume is optional.

It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview.

Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact: Ruth Diaz Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact: Sarah Bielski California Relay Service: (TTY), (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.