Office Assistant

Job Description

Job Description:

This work depends on strong coordination between the field and the office. We are seeking a high energy, detail-oriented, self-starter with 3-5 years of administrative experience and a strong customer service background to support daily administrative operations. This individual will serve as the primary point of contact for incoming calls and visitors, provide direct administrative support, and help ensure the office runs smoothly and efficiently.

This position is on site 5 days a week in Washington, DC.

What You’ll Do

Answer and route calls from clients, vendors, and field crews

Greet visitors, subcontractors, and deliveries

Handle incoming/outgoing mail, packages, and job-related documents

Keep job files, contracts, and office records organized

Manage the CEO’s calendar, meetings, and reminders

Help schedule meetings, site visits, and occasional travel

Assist with preparing documents, reports, and emails

Track office and basic job-related supplies; place orders as needed

Coordinate with vendors, subcontractors, and service providers

Support HR and finance with onboarding paperwork, timesheets, and filing

Assist project managers with admin tasks (documents, coordination, follow-ups)

Help keep the office clean, organized, and running efficiently

Qualifications & Skills

High school diploma or equivalent required; associate degree preferred

Minimum 3–5 years of administrative, office assistant, or receptionist experience

Strong organizational and time-management skills

Excellent verbal and written communication skills (Spanish bi-lingual a plus)

Proficiency with Microsoft Office (Outlook, Word, Excel)

Professional demeanor with strong customer service orientation

Ability to multitask, prioritize, and work independently

Benefits

5 Sick days annually

5 PTO days annually

8 Paid holidays

Medical, Dental, Vision

Full-time

Hybrid remote