Controller

Job Description

Responsible for overseeing accounting activities of the fraternity, including preparation of current financial reports as well as summaries and forecasts for future business growth and general economic outlook. Serve as head of the accounting department under the supervision of the Executive Director (ED) with accountability to the Grand Keeper of Finance (GKF). Provide leadership in financial analysis, financial management (accounting, budgeting, control, reporting), and compliance and possess the ability to make appropriate, actionable recommendations regarding the current and/or outlook of the organization.

Essential Duties and Responsibilities

Develop and direct the implementation of strategic financial plans including forecasts for projects, programs, and systems.

Manage the financial /accounting systems and reporting processes in compliance with all applicable Federal, State and Local laws and regulations.

Oversee implementation and ongoing management of the operating budget as approved.

Manage banking relationships, including operating funds, investment accounts and restricted accounts.

Provide support to planning initiatives through financial and management information analyses, reports, and recommendations.

Direct the coordination/timely preparation of financial statements, financial reports, special analysis, and information reports; analyze financial statements

(and other reports) to pinpoint potential weak and strong areas.

Develop and maintain fiscal policies and procedures manual.

Serve as a liaison with government and other entities on fiscal matters.

Monitor and analyze the fraternity cash flow

Manage the Accounts Receivable and Accounts Payable functions in order to perform as required reconciliation of funds received and payable Brief management and fraternity leadership on reconciliation results and advises on corrective measures to enhance proficiency.

Prepare monthly schedules of receipts and expenditures. Prepare schedule of allocation of expenses, prepare statements of revenues and expenditures and balance sheet.Assist in the payroll process, including the monitoring of leave records preparation of Federal and State tax forms; preparation of unemployment benefits; coordination with health care benefits carrier to ensure most costefficient coverage.

Assist Grand Keeper of Finance with the preparation of the annual audit. Account for all records and equipment in the Finance department.

FOR MAJOR FRATERNITY CONFERENCES AND CONCLAVES

Assist in the conference hotel master room authorized by the Grand Basileus with the Site Selection Chairmen; verify check-ins, eliminate no-shows, verify hotel charges, and ensure hotel related invoices are paid in a timely manner.

Supervise off-site conference financial requirements.

Set up bank accounts in host cities to ensure funds are deposited daily and are available to support the events, if deemed necessary.

Conducts daily reconciliation with the Fiscal Management.

Supervisory Responsibilities

Directly supervises employees in the Accounting Department. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include sourcing, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing employee concerns and handling conflict resolution.

Competencies

Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles.

Customer Service - Respond promptly to questions and concerns from membership regarding financial matters. Meet commitments to the executive staff and employees of the IHQ.

Interpersonal Skills - Ability to effectively manage relationships with the Executive Council members; IHQ staff; and Fraternity membership. Capable of maintaining confidentiality about financial and personnel matters.

Oral Communication - Ability to articulate clearly and respond accurately to questions of a financial matter; Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Able to build morale and group commitments to goals and objectives.

Change Management - Communicates changes effectively; Builds commitment and overcomes resistance.

Leadership - Inspires and motivates others to perform well; Accepts feedback from others.

Managing People - Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Improves processes, products and services.

Quality Management - Looks for ways to improve and promote quality services in the Finance Department.

Business Acumen - Understands business implications of decisions.

Cost Consciousness - Works within approved budget.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Support organization's goals and values.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Safety and Security - Observes safety and security procedures, Reports potentially unsafe conditions.

Dependability - Follows instructions, responds to direction by the Executive Director, Grand Keeper of Finance and the Grand Basileus.

Computer Skills - Must have competent PC skills and knowledgeable of business software (e.g. - Microsoft Office suite). Knowledge of database and accounting computer application systems to supply the most accurate financial information.

Qualifications

Bachelor’s degree in Accounting or Finance with appropriate experience. Master’s preferred. Executive level experience with a non-profit organization preferred.

Full-time