Executive Assistant

Job Description

POSITION DESCRIPTION

Position: executive ASSISTANT

PURPOSE AND SCOPE:

Bailey Edward has built a company environment where all feel included, comfortable, and heard. By prioritizing collaboration and career development, the firm has established a sense of belonging and pride in the workplace. With a diverse portfolio, the firm has the privilege of offering staff the opportunity to build experience in the types of projects that interest them most. Through voluntary participation in working groups, employees can help enact policy changes, implement employee training, and direct business development decisions and firm direction.

The Candidate must be able to provide administrative and support services to the Associate Principals, and technical professionals.

RESPONSIBILITIES:

Provide administrative support to the company’s executives

Manage and schedule appointments

Produce and edit type-written correspondence

Arrange travel and hotel accommodations

Monitor and renew individual and firm licenses along with organizational memberships and certifications (City, State, Federal, and diversity-certifying bodies)

Assist in updating and maintaining corporate documents

Provide administrative project support by assisting architects/engineers

Project specifications, submittal production, & assisting with project bid process

Construction administration and maintenance of shop drawing logs

Production of meeting minutes and field reports

Cover reception desk, greet clients and visitors

Manages office supply ordering and general office organization

Additional duties as required

POSITION REQUIREMENTS

EDUCATION:

Associates Degree or higher is preferred, prior experience will also be considered

PHYSICAL REQUIREMENTS:

Bending, carrying, lifting, pushing, pulling, reaching, sitting, standing, and walking

Would need to be able to hold 15 lbs.

These requirements would be utilized during the shipping of plans and documents and the distribution of office supplies tasks.

EXPERIENCE:

This is an entry level position and requires one year of office experience

Experience in the Architecture, Engineering, Construction, or Real Estate industries is a plus

KNOWLEDGE AND SKILLS:

Good planning and organizational skills; problem solving skills; decision making skills

Well-developed interpersonal and communication skills; ability to work independently and as part of team

Effective written communications skills

Ability to maintain a high level of accuracy in preparing and entering information

Strong computer proficiency, specifically with Word, Excel, Teams, and Outlook

Can be proactive and possess the ability to anticipate office needs

Full-time