Executive Assistant

Job Description

WHO WE ARE

Breakaway Group is a premier entertainment and music festival multimedia company producing the largest independent touring music festival in North America, spanning 13 cities over 9 months. With a focus on underserved markets, Breakaway delivers a premium two-day EDM/Pop festival experience — featuring an ever-evolving lineup of top artists — directly to where fans live, work, and play.

THE ROLE

Breakaway is seeking a highly organized and proactive Executive Assistant to support company leadership at our Columbus headquarters. This role serves as a key partner to executives, helping drive efficiency, organization, and day-to-day operational effectiveness in a fast-paced environment.

You will be responsible for managing calendars, coordinating meetings and travel, preparing materials, and ensuring leadership is aligned and prepared across all priorities. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs before they arise.

The ideal candidate is resourceful, adaptable, and thrives in a dynamic setting. You take ownership of your work, maintain a high level of professionalism, and act as a reliable point of coordination for both internal and external stakeholders.

This is an in-office role based in Columbus, Ohio. Candidates must be local or willing to relocate.

Requirements

RESPONSIBILITIES

Own the day-to-day operations, organization, and overall experience of the Columbus office, ensuring a clean, functional, and welcoming environment

Manage office supplies, equipment, kitchen inventory, and workspace setup to support team productivity

Serve as the primary point of contact for office vendors, building management, and service providers, coordinating maintenance, cleaning, and ongoing office needs

Handle incoming mail, document distribution, scanning, and check deposits

Oversee office access, including employee parking passes, key distribution, and visitor/contractor coordination

Greet and assist visitors, ensuring a positive and professional in-office experience

Prepare and reset meeting rooms and shared spaces, and coordinate catering, meals, and meeting materials as needed

Support employee onboarding logistics, including workspace setup and in-office readiness

Maintain shared resources, internal documentation, and office systems

Assist with office improvements, furniture orders, and workspace-related projects

Flex schedule as needed to support meetings, guests, and office initiatives outside of standard office days

Provide high-level administrative support to the Co-Founder and in-office leadership team

Manage complex calendars, scheduling, and meeting coordination across internal and external stakeholders

Coordinate travel logistics and maintain detailed itineraries

Act as a central point of contact for leadership-related communication and coordination

Prepare agendas, presentations, and key meeting materials

Track follow-ups, action items, and deadlines to ensure execution and accountability

Screen and prioritize incoming requests, communications, and competing priorities

Assist with expense tracking, invoice management, and administrative reporting

Support logistics for leadership meetings, events, and company-wide initiatives

Maintain confidentiality across sensitive information, files, and communications

Assist with ad hoc administrative tasks and occasional local errands as needed

QUALIFICATIONS

1–3+ years of experience in administrative support, operations coordination, or office management

Located in or willing to relocate to Columbus, Ohio

Experience supporting leadership or executives in a professional environment

Strong organizational and time-management skills

Ability to manage multiple priorities in a fast-paced environment

Clear written and verbal communication skills

High attention to detail and strong follow-through

Comfortable handling confidential information

Proactive problem-solver who takes initiative

Experience coordinating travel logistics and scheduling

Proficiency in Google Workspace and Microsoft Office

Experience in entertainment, events, agency, or startup environments is a plus

Positive attitude and team-first mindset

Benefits

Flexible work environment

Comprehensive medical, dental, and vision insurance

401(k) plan with employer matching

Paid Vacation Plans

Full-time

Hybrid remote