Facilities Project Specialist

Position Summary

The Facilities Project Specialist is responsible for the planning, coordination, and execution of campus construction, renovation, and facility-related projects. This role serves as the school’s technical representative, providing professional advice, ensuring proper project planning, and safeguarding the school’s interests throughout project execution.

The position requires strong hands-on engineering or construction experience, sound professional judgment, and the ability to propose practical and cost-effective solutions aligned with the school’s needs.

Key Responsibilities

1. Project Planning, Advisory & Coordination

Assess campus facility needs and provide professional recommendations with multiple solution options for management decision-making

Translate user requirements into clear project scopes and technical specifications

Collaborate with internal departments to understand operational needs and provide practical solutions

Advise on feasibility, cost implications, risks, and project priorities

2. Procurement Support & Vendor Evaluation

Prepare technical specifications, scope of work, and supporting documents for procurement processes

Recommend suitable contractors/vendors and support the procurement team in evaluation and selection

Provide technical input on quotations, cost comparisons, and negotiation strategies

Assist in vendor performance review and maintain a reliable contractor reference list

3. Project Execution, Supervision & Quality Control

Oversee project execution, including on-site supervision, progress tracking, and quality assurance

Ensure compliance with specifications, safety standards, timelines, and contractual requirements

Identify, troubleshoot, and resolve technical or site-related issues

Monitor risks, cost variations, and change management to safeguard the school’s interests

Coordinate inspections, testing, and project handover processes

Qualifications & Experience

Minimum 10 years of relevant experience in construction, engineering, or related fields

Background in construction companies preferred; engineering firms also considered

Strong hands-on site experience and technical expertise

Proven experience in project coordination, tender support, and contractor evaluation

Familiarity with local construction practices, regulations, and safety standards

Fluent in English, both written and spoken

Key Competencies

Stable, reliable, and able to work under pressure

Strong sense of responsibility and professional integrity

Independent, detail-oriented, and well-organized

Able to firmly represent the school’s position when working with vendors

Practical problem-solving skills with a solution-oriented mindset

Strong communication and coordination skills across departments

Additional Notes

This role is non-supervisory (no direct staff management required)

Works closely with internal stakeholders and the procurement function

May require on-site presence outside standard hours depending on project needs