Office & Business Support Administrator

Job Description

We’re looking for a proactive and highly organized Office & Business Support Administrator to support our growing team in Thailand and Laos.

You will work closely with the Regional Director and play a key role in building an efficient and well-structured local operation.

Responsibilities

Office & Administrative Operations

Ensure smooth day-to-day office operations

Handle procurement of office and team-related needs

Maintain and update internal policies, procedures, and documentation

Business Development Support

Provide administrative support to BDMs, including expense tracking and reporting

Arrange travel logistics (flights, accommodation, transportation)

Coordinate meetings, schedules, and internal communications

Maintain accurate documentation and reports

Support CRM updates and data management when required

Event & Marketing Coordination

Support the planning and execution of business trips, partner meetings, and events

Assist in organizing seminars, networking events, and expo participation

Coordinate with vendors for merchandise, marketing materials, and event setups

Liaise with venues and local agencies to ensure smooth execution

Assist in setting up and managing local marketing tools/platforms

Recruitment & HR Support

Coordinate interview scheduling and candidate communication

Support onboarding processes and logistics

Maintain HR documentation and internal records

Regional & Team Support

Provide administrative support to the Regional Director

Facilitate coordination across teams (Sales, Marketing, HQ)

Track tasks, timelines, and key priorities

Support onboarding and integration of new team members

Communication & Ad-hoc Support

Assist with translation and proofreading (English–Thai or other languages as needed)

Support preparation of presentations and business materials

Handle ad-hoc tasks and special projects as required

Requirements

2-4 years of experience in administrative, operations, or support roles, preferably in a dynamic business environment.

Proven experience in supporting sales teams or business development functions will be considered a strong advantage.

Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.

Demonstrated ability to work independently, take initiative, and maintain a high level of accountability.

Strong communication skills in both English and Thai, with the ability to interact professionally across teams.

Adaptable and comfortable working in a fast-paced, high-growth environment.

Adaptable, culturally aware (especially within Southeast Asia), and able to maintain discretion and confidentiality while contributing positively in a team-oriented, fast-paced environment

Nice to have

Proven experience in vendor management, sourcing, and negotiation, particularly for marketing materials, events, and external partnerships.

Ability to coordinate events and logistics, manage basic budgeting and cost tracking, and handle contracts or documentation with accuracy and attention to detail.

Benefits

Competitive and attractive compensation

Proper rest time and sick leaves

Funding for gym memberships, fostering a healthy work-life balance

The office will be set up with on-site arrangement in Bangkok, Thailand

Interview Stages

Interview with Recruiter (30 minutes)

Interview with Hiring Manager (1 hour)