Administrative Assistant Norfolk MSC

Administrative Assistant - MSC

Location: Norfolk MSC Employment Type: Full-time, hourly FLSA: Non-Exempt

About VersAbility Resources

VersAbility Resources is a nonprofit based in Hampton, Virginia, supporting people with disabilities through employment services, day programs, and residential community living. We partner with families, employers, and community organizations to help people live, work, and thrive.

Role Overview

VersAbility Resources is seeking a detail-oriented and organized Administrative Assistant to support operations within the MSC Government Contracts division.

This role provides essential administrative and clerical support, including managing records, coordinating schedules, supporting payroll processes, and assisting leadership with daily operations. The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational skills, and can manage multiple priorities while maintaining confidentiality and professionalism.

AbilityOne Program Commitment

VersAbility Resources participates in the AbilityOne Program, a federal initiative that creates employment opportunities for individuals with significant disabilities. In accordance with AbilityOne requirements, a minimum of 75% of direct labor hours on this contract are performed by individuals with qualified disabilities.

What You'll Do

• \tPerform administrative and clerical duties including filing, scheduling, and managing correspondence

• \tAnswer and direct phone calls while providing excellent customer service

• \tMaintain records, files, and organizational data with accuracy and confidentiality

• \tDevelop and generate routine reports and assist with data tracking

• \tCoordinate meetings, presentations, and internal communications

• \tSupport payroll administration and personnel record management

• \tAssist with research projects, presentations, charts, and other materials as needed

• \tImplement and maintain organized records management processes and procedures

• \tMonitor and maintain office supplies within budget and coordinate special orders

• \tSupport cross-functional administrative needs and collaborate with internal teams

• \tAssist in developing and maintaining efficient administrative processes

• \tPerform other duties as assigned

Qualifications

• \tHigh school diploma or GED required

• \tAssociate's or Bachelor's degree in Business or related field (preferred)

• \tMinimum of 2 years of experience in an administrative or office setting

• \tProficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• \tStrong organizational, communication, and multitasking skills

• \tAbility to handle confidential information with discretion

• \tAbility to prioritize tasks and meet deadlines in a fast-paced environment

• \tFamiliarity with disability services (preferred)

Work Environment & Physical Requirements

This position operates in a professional office environment supporting a government contract. The role requires frequent interaction with staff, leadership, and external stakeholders.

Work is primarily sedentary, with prolonged periods of sitting and computer use. Occasional standing, walking, and lifting (up to 10-20 lbs.) may be required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Why Join Us

• \tBe part of a mission-driven organization making a meaningful impact

• \tGain experience supporting government contract operations

• \tWork in a collaborative and professional team environment

• \tOpportunities for growth and development

How to Apply

Apply online through VersAbility Resources' careers site. If you need assistance or reasonable accommodation during the application process, please email us at

Equal Employment Opportunity

VersAbility Resources is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic. We value diversity and encourage candidates of all backgrounds to apply.