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Executive Assistant

Company:
Elsoma Construction
Location:
Lagos, Nigeria
Posted:
November 09, 2016
Description:

The Executive Assistant is responsible for defined work or projects with moderate complexity. In this role you will follow an individual work plan and meets day-to-day short-term objectives and resolve issues through immediate action or short-term planning.

Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executives

Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel

Proactively coordinate the executives' calendar, which is comprised of heavy meeting scheduling and extensive travel coordination

Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the Division

Direct business contacts to appropriate managers

Make complex travel arrangements and coordinates itineraries

Process Travel & Living (T&L) expenses for the executives

Prepare presentations, reports, spreadsheets, meeting minutes and other business information

Assist in managing expense accounts and budgets

Provide discrete and confidential coordination of sensitive company information

Use discretion in interfacing with all levels of individuals, internally and externally

Anticipate needs and accomplishes responsibilities without direction

Prepare, evaluate, and edit incoming and outgoing communications for the executive

Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments

Qualifications/Requirements

Bachelor’s degree from an accredited university in a relevant field

Must be fluent in spoken and written English Language

Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies

Team player, inclusive and ability to build relationships

Willingness and ability to work a flexible schedule when necessary and required by the Senior executives

Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality

Outstanding presentation, attention to details, organizational and time management skills

Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets

Excellent knowledge of MS Office suite

Excellent project management skills, good business acumen and attitude in order to support Executive

A valid NYSC discharge or exemption certificate will be required (please indicate clearly on your resume)

Desired Characteristics

Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Ability to consistently produce high quality work with an eye for detail and accuracy

Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios

How to apply

Interested and Qualified Candidates should send detailed CV to ‘bi9ogs@job2r.com’