The Executive Assistant is responsible for defined work or projects with moderate complexity. In this role you will follow an individual work plan and meets day-to-day short-term objectives and resolve issues through immediate action or short-term planning.
Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executives
Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel
Proactively coordinate the executives' calendar, which is comprised of heavy meeting scheduling and extensive travel coordination
Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the Division
Direct business contacts to appropriate managers
Make complex travel arrangements and coordinates itineraries
Process Travel & Living (T&L) expenses for the executives
Prepare presentations, reports, spreadsheets, meeting minutes and other business information
Assist in managing expense accounts and budgets
Provide discrete and confidential coordination of sensitive company information
Use discretion in interfacing with all levels of individuals, internally and externally
Anticipate needs and accomplishes responsibilities without direction
Prepare, evaluate, and edit incoming and outgoing communications for the executive
Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments
Bachelor’s degree from an accredited university in a relevant field
Must be fluent in spoken and written English Language
Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
Team player, inclusive and ability to build relationships
Willingness and ability to work a flexible schedule when necessary and required by the Senior executives
Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality
Outstanding presentation, attention to details, organizational and time management skills
Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
Excellent knowledge of MS Office suite
Excellent project management skills, good business acumen and attitude in order to support Executive
A valid NYSC discharge or exemption certificate will be required (please indicate clearly on your resume)
Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Ability to consistently produce high quality work with an eye for detail and accuracy
Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios
How to apply
Interested and Qualified Candidates should send detailed CV to ‘email@example.com’
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