Accounting Administrative Assistant

A Washington DC based commercial real estate company is seeking an experienced Accounting Administrative Assistant to join our team. The ideal candidate will have at least 3 years of experience working in a professional services environment in a project supporting role. Proficiency with Microsoft Excel, Microsoft Project, Power Point required.

Status: In-office

Salary: $65,000.00-$90,000.00 DOE

**LOCAL CANDIDATES ONLY**

Duties and Responsibilities:

Invoicing / Accounts Receivable

Prepare monthly client invoices based on information provided by project billing system

Include client reimbursable expenses and related backup documentation

Communicate with project management staff for distribution, approval and submission of client billing.

Collection and application of client payments

Monitoring of accounts receivable aging and follow-up on any delinquency

Accounts Payable

Review and posting of company accounts payable

Supporting documentation and approvals

Monthly check runs

Company credit card accounting and payment

Company vendor payments

Office vendor payments

Payroll Processing

Project and Company Budgets

Data entry of project invoices in project budgets

Assist with cash flow of project budgets

Maintain the company budget

Data entry of company revenue and expenses

Assist with annual company budget projections

Employee Expense Reimbursement

Reimbursement of employee expenses

Electronic tracking of expense backup for client reimbursement through invoicing process

Audit Support

Assist our third-party CPA in preparation and support of annual financial audit, tax filings

Reconciliation of accounts

Administrative Duties

Maintain office supplies

Landlord liaison

Assistance with contracts

Assistance with proposals

Marketing materials support

Office vendor coordination

Assist with AV coordination for meetings

Assist with meeting set ups and greeting clients and consultants.

Project Manager Support

Certificate of Insurance maintenance

Courier, FEDEX

Job Requirements:

3+ years of experience in professional services corporate accounting

Bachelor’s degree

Proficiency with QuickBooks Online and Excel

Strong organizational and task management skills

High attention to detail

Excellent communication skills

Ability to manage multiple tasks and meet scheduled deadlines

Exceptional attention to culture, teamwork and an attitude of exceptional customer service

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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