Administrative Assistant

Job Title: Administrative Assistant

Location: Tracy, MN 56175

Duration: 12+ Months

Pay Range: $30-$32/hr on w2 without benefits

To be considered for an interview, please make sure your application is full in line with the job specs as found below.

Job Description

Key Responsibilities

Manage and oversee daily operations of the job site trailer

Attend daily “Plan of the Day” meetings (7:00 AM), take detailed minutes, and distribute them promptly

Provide administrative support to on-site staff, project managers, and visiting stakeholders

Coordinate meetings, document discussions, and track action items

Order and manage office supplies, catering, and vendor services

Liaise with vendors, service providers, and internal teams

Maintain organized documentation using tools like SharePoint and OneNote

Assist with expense reporting and administrative processes

Support both on-site and remote team coordination

Required Qualifications

3–5+ years of administrative experience (construction/site support preferred)

Strong proficiency in Microsoft Office (Word, Excel, Outlook)

Experience with SharePoint, OneNote, Adobe Pro/Bluebeam

Strong organizational and multitasking skills

Excellent written and verbal communication skills

High school diploma or GED required

Valid driver’s license with reliable transportation

Preferred Qualifications

Experience working in a construction site or job trailer environment

Familiarity with SAP and expense reporting tools (e.g., SumTotal or similar)

Experience supporting field teams or vendor coordination xywuqvp

Key Skills & Competencies

Proactive and resourceful mindset

Strong problem-solving and troubleshooting abilities

Ability to work independently as the sole admin on site

High attention to detail and accountability

Strong collaboration and interpersonal skills

Work Environment

Individual contributor role with support from other site admins across locations

Fast-paced, dynamic construction site environment

Hands-on, highly interactive role with field teams and vendors