Personal Assistant

Our client is seeking a Personal Assistant to join their team.

Salary:

Negotiable

Responsibilities:

Manage Directors' calendars (business and personal as directed)

Coordinate comprehensive travel arrangements including flights, preferred seating, accommodation, visas, and ground transport

Prepare detailed travel itineraries with all necessary documentation

Schedule personal, medical, and professional appointments

Track reminders, follow-ups, and critical deadlines

Maintain organized travel and personal documentation systems

Oversee day-to-day household logistics and operational planning across all properties

Ensure homes are appropriately stocked with groceries, household supplies, cleaning materials, pet supplies, and children's requirements

Coordinate maintenance schedules including garden, pool, equipment, and general repairs

Manage stock transfers between residences where required

Ensure properties are fully prepared ahead of Directors' arrival

Proactively identify operational gaps and resolve them in advance

Design and maintain structured household reordering cycles

Establish minimum stock-level tracking systems

Introduce reorder checklists and simple reporting templates for household staff

Reduce emergency or last-minute purchasing through forward planning

Conduct monthly planning reviews for each property

Document and maintain standard operating procedures for household activities

Align household procurement discipline with company standards where appropriate

Support contracts and documentation in coordination with the Admin Manager

Monitor performance and general welfare of household staff

Ensure staff follow established systems and procedures

Escalate concerns or disciplinary matters through the Admin Manager

Assist the Admin team with organizational tasks as they arise

Support administrative projects and initiatives as directed by the Admin Manager

Collaborate with team members to ensure smooth administrative operations

Provide backup support for other administrative functions when needed

Escalate operational challenges proactively

Maintain visible planning schedules for procurement and maintenance

Key Skills:

Proven experience in calendar management and travel coordination

Experience in household operations or property management (preferred)

Demonstrated ability to implement and maintain organizational systems

Experience working with high-level executives or high-net-worth individuals

Strong computer literacy (Microsoft Office, calendar systems, travel platforms)

Absolute discretion and ability to handle confidential information

Qualifications:

Diploma or Certificate in Business Administration, Office Management, or related field

Minimum 3 years experience as a Personal Assistant, Executive Assistant, or Household Manager

Valid driver's license (preferred)