Executive Administrative Assistant

Senior Executive Administrative Assistant (President HR & Accounting Support)

Role Summary

We’re hiring a seasoned Senior Executive Administrative Assistant (10+ years) to partner closely with the President and provide hands on support across executive administration, HR administration, accounting coordination, and monthly Board meeting support.

Efficiency and active listening are essential—this role requires strong judgment, accurate execution, and minimal rework.

Key Responsibilities:

Executive Support (President)

Own complex calendar management, scheduling, travel, priorities, and follow through

Prepare correspondence, presentations, meeting materials, and executive summaries

Track action items and deadlines; ensure commitments are met

Board Support

Coordinate monthly Board meeting logistics and materials

Attend meetings; capture clear, accurate minutes

Distribute minutes promptly; track Board follow ups

Accounting Support

Support workflows: invoices, POs, vendor documentation, expense reports, approvals

Maintain organized, audit ready files and documentation

HR Administration

Coordinate onboarding/offboarding, personnel files, PTO tracking, timekeeping collection

Assist with payroll preparation inputs and benefits administration support

Serve as first point of contact for HR admin needs; escalate appropriately

Office Operations

Ensure smooth office administration; manage vendors/supplies

Improve processes to eliminate bottlenecks and reduce rework

Required Qualifications

10-15+ years as an Executive Administrative Assistant supporting senior leadership

Strong experience with confidentiality, prioritization, and fast paced environments

Demonstrated ability to listen, clarify, and execute accurately

Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint)

Clear written communication (minutes, summaries, professional correspondence)

Preferred

Experience in manufacturing/operations environment

Familiarity with HRIS/timekeeping systems and accounting/ERP workflows

Board minutes experience

What Success Looks Like

President’s day runs smoothly, priorities stay protected, and follow ups close on time

Minutes are accurate, action items tracked, and admin processes run efficiently

To Apply: Send resume + a brief note on how you improve efficiency and reduce rework.