Compose confidential correspondence.
Coordinate travel arrangements; prepare and reconcile travel expenses and coding invoices for payment
Research information; prepare and edit presentations and materials
Conference room scheduling and catering orders; as well event planning and coordination
Types agendas for meetings and takes minutes for distribution
Answering telephones; backup for other support staff
Prepares outgoing mail and correspondence, including e-mails and faxes
Updates office and personnel contact information
Updating/monitoring status of assigned initiatives and board and committee documents to ensure deliverables are provided in a timely manner.
Preparing expense reports/claims.
Managing relationships/contracts with various vendors and service providers including office equipment and supplies.
Planning/implementing records management processes that comply with corporate systems and policies.
Provide additional administrative support where required and as deemed necessary.
Diploma in Business or Office Administration or equivalent
Minimum 3+ years of relevant experience, preferably in an Executive Assistant capacity
Experience working in a high-energy, fast-paced office environment with minimal supervision
Proficiency in MS office, including Word, Excel and PowerPoint
Strong administrative, organizational, communication, technical writing, problem solving, and interpersonal skills
Proven ability to handle confidentiality of sensitive information
Available to work overtime and travel to other offices as required or requested.
We will provide the work placement/work permit (Visa) with our Corporate clients.
If you are interested, please, send us a resume thru email.
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