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Executive Assistants

Impact Ltd.
Chicago, Illinois, United States
To be determined.
February 22, 2017

Compose confidential correspondence.

Coordinate travel arrangements; prepare and reconcile travel expenses and coding invoices for payment

Research information; prepare and edit presentations and materials

Conference room scheduling and catering orders; as well event planning and coordination

Types agendas for meetings and takes minutes for distribution

Answering telephones; backup for other support staff

Prepares outgoing mail and correspondence, including e-mails and faxes

Updates office and personnel contact information

Updating/monitoring status of assigned initiatives and board and committee documents to ensure deliverables are provided in a timely manner.

Preparing expense reports/claims.

Managing relationships/contracts with various vendors and service providers including office equipment and supplies.

Planning/implementing records management processes that comply with corporate systems and policies.

Provide additional administrative support where required and as deemed necessary.

Diploma in Business or Office Administration or equivalent

Minimum 3+ years of relevant experience, preferably in an Executive Assistant capacity

Experience working in a high-energy, fast-paced office environment with minimal supervision

Proficiency in MS office, including Word, Excel and PowerPoint

Strong administrative, organizational, communication, technical writing, problem solving, and interpersonal skills

Proven ability to handle confidentiality of sensitive information

Available to work overtime and travel to other offices as required or requested.

We will provide the work placement/work permit (Visa) with our Corporate clients.

If you are interested, please, send us a resume thru email.