Program Management Operations Coordinator

Program Management Operations Coordinator needs 6+ years’ program/project management within the biotech or pharmaceutical industry

Program Management Operations Coordinator requires:

• Must be local, no relocates

• Bachelor’s degree in life sciences, business, or related experience.

• Relevant experience in program/project management within the biotech or pharmaceutical industry preferred

• Familiarity in administrative and logistical coordination, including meeting planning, documentation management, and budget tracking.

• Proficiency in Microsoft Office Suite and project management tools Purchase Order (PO) & Requisition Processing experience.

Program Management Operations Coordinator duties:

• Assist with scheduling, organizing, and/or preparing for key meetings, including compiling materials, developing agendas, meeting minutes, and ensuring timely follow-up on action items. Includes supporting internal governance forums.

• Assist in the development and maintenance of dashboards and reporting tools for portfolio planning, forecasting, and budgeting.

• Support Leadership in coordinating day-to-day program operations, providing administrative and logistical assistance.

• Assist with scheduling, organizing, and preparing for key meetings, including compiling materials, developing agendas, recording meeting minutes, and ensuring timely follow-up on action items.

• Support Leadership and backup the Executive Assistant to calendar management, arranging meetings, and coordinating travel plans and expense reporting as needed.

• Support in ad hoc program and department projects, collaborating with internal partners and external stakeholders to ensure project objectives are met efficiently.

• Help coordinate purchasing and contracting activities (processing POs), ensuring adherence to departmental policies and timelines.

• Ad hoc department projects and project management responsibilities with internal and external stakeholders.