Inside Sales / Proposal Manager - Fuel Oil Systems

Job Description

Position Summary

We are seeking a highly motivated and detail-oriented Inside Sales / Proposal Manager to support the sales and execution of engineered fuel oil systems, including day tanks, pump sets, filtration systems, and control packages. This role bridges technical engineering knowledge and commercial sales, leading the development of accurate, competitive proposals while supporting customer relationships and internal coordination.

The ideal candidate has experience in industrial equipment, strong technical aptitude (mechanical/electrical/controls), and thrives in a fast-paced, deadline-driven environment.

Key Responsibilities

Proposal Development & Management

Lead the preparation of detailed technical and commercial proposals for fuel oil systems and related equipment

Review RFQs, specifications, and drawings to define scope, risks, and deliverables

Coordinate with engineering, production, and supply chain teams to develop accurate costing and lead times

Ensure proposals are complete, compliant, and aligned with customer requirements

Manage multiple proposals simultaneously under tight deadlines

Inside Sales Support

Serve as a primary point of contact for customers during the pre-sale process

Respond to customer inquiries, clarifications, and follow-ups

Track opportunities through the sales pipeline.

Technical Review & Coordination

Interpret P&IDs, control narratives, and equipment specifications

Collaborate with engineering to validate system designs and configurations

Identify potential technical or commercial risks early in the process

Participate in internal bid reviews and handoff meetings upon order award

Process Improvement

Help standardize proposal templates, costing tools, and workflows

Maintain and update product documentation and pricing databases

Identify opportunities to improve proposal efficiency and win rates

Qualifications

Required

5+ years of experience in inside sales, applications engineering, or proposal management for industrial equipment

Strong understanding of fuel oil systems, pumping systems, or similar fluid handling equipment

Ability to read and interpret technical drawings, specifications, and control diagrams

Excellent written and verbal communication skills

Strong organizational skills with the ability to manage multiple priorities

Preferred

Experience with diesel fuel systems, day tanks, or emergency power applications (data centers, hospitals, etc.)

Familiarity with PLC-based control systems

Background in mechanical engineering, electrical engineering, or related field (degree or equivalent experience)

Key Competencies

Attention to detail and accuracy

Commercial awareness and pricing judgment

Technical curiosity and problem-solving

Time management and deadline ownership

Work Environment

Office-based role with occasional customer interaction

Fast-paced, project-driven environment supporting critical infrastructure industries

Compensation & Benefits

Competitive base salary + performance-based incentives

Health, dental, and vision insurance

401(k) with company match

Paid time off and holidaysCompany Description

With over 100 years of industry history to draw from, Preferred is uniquely positioned to partner with you to reduce your emissions and increase your efficiencies to meet the sustainability targets of the future. Our expertise ranges from fuel oil handling systems and components, boiler instrumentation and controllers, cutting-edge remote monitoring systems, low- and ultra low-NOx burners, renewable and bio-fuel burners, specialty combustion applications like waste fuel, and nuclear power plant outage reduction tools and components.

Full-time