Executive Administrative Assistant

Description

Become an integral part of the Asset Wealth and Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Asset Wealth and Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities

Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.

Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.

Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service

Maintain confidential data, enforce internal controls, and comply with policies and procedures

Support business management or other LOB teams with ad hoc activities and projects as needed

Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

Required qualifications, capabilities, and skills

At least five years of administrative support experience

Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment

Effective travel planning and calendar management skills

Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented

Effective interpersonal skills and excellent communication - confident, organized, and clear

Fluent in Microsoft Office, PitchPro and can adapt easily to process changes and learning new technologies

Project and event management experience

Service oriented and able to greet clients, distribute packages, organizing catering orders, and other floor duties as required.

Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills

Preferred qualifications, capabilities, and skills

Experience supporting at the Managing Director level (or equivalent) or above

College degree is a plus

*Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.