Unit Secretary

Join Vaughan Regional Medical Center in Selma, AL, a 175-bed, Joint Commission–accredited community hospital that serves as a critical healthcare hub in the region. Vaughan delivers a full complement of hospital services, including emergency care, to the Black Belt area of southern Alabama. As part of ScionHealth, Vaughan combines system strength with strong local impact so that you can make your mark where your work truly matters.

Job Summary

The Unit Secretary performs a combination of administrative, clerical, and supportive patient care duties under the supervision of a Registered Nurse in an acute care hospital setting. This position plays a vital role in maintaining the operational flow of the unit by supporting healthcare providers, facilitating communication among departments, and assisting with non-clinical patient care tasks. The Unit Secretary ensures a clean, safe, and organized environment and maintains accurate records and communication systems.

Essential Functions

Greets and assists patients, visitors, and staff in a courteous and professional manner

Answers, screens, and routes telephone calls; pages overhead and calls codes as necessary

Assists with patient admissions, discharges, and transfers

Maintains and updates patient charts and medical records

Orders, stocks, and organizes unit supplies and equipment

Provides supportive care under the supervision of nursing staff (e.g., hygiene, nutrition, mobility assistance)

Transports patients and specimens within the hospital

Assists with patient room setup and turnover, including cleaning and linen changes

Helps with patient identification and orientation to the unit

Follows infection control and safety procedures, including proper disposal and equipment sanitation

Participates in hospital safety practices, including huddles, briefs, debriefs, and use of learning boards

Knowledge/Skills/Abilities/Expectations

Strong critical thinking, organizational, and communication skills

Ability to read and write legibly and follow directions accurately

Effective interpersonal skills and the ability to work collaboratively in a healthcare team

Must remain calm and function effectively under stressful or emergency situations

Demonstrates knowledge and skills necessary to care for diverse patient populations

Physical ability to perform tasks including standing, walking, bending, lifting (up to 50 lbs), and transporting patients

Familiarity with standard precautions and infection control practices

Comfortable using computer systems and electronic health records

Education

High school diploma or equivalent required.

Completion of a nursing assistant or medical office assistant program preferred.

Licenses/Certifications

Basic Life Support (BLS) certification required within timeframe specified in facility policy.

Registration with the State Board of Nursing Aide Registry preferred.

Experience

Prior experience in a hospital or patient care setting preferred.

Successful completion of hospital orientation and competency requirements is required.

Shift: Day