Administrative Assistant

J.Walker Salon Group is seeking a dedicated and organized Administrative Assistant to join our dynamic team in the cosmetics industry. This role is essential in ensuring smooth daily operations and supporting various departments with administrative tasks. If you thrive in a fast-paced environment and have a passion for detail and efficiency, this opportunity offers a chance to contribute to a leading company known for innovation and excellence.

Key Objectives

Provide comprehensive administrative support to enhance team productivity and organizational efficiency.

Manage communication and scheduling to facilitate seamless internal and external coordination.

Assist in maintaining accurate records and supporting project workflows across departments.

Responsibilities

Coordinate and manage calendars, appointments, and meetings for various teams and executives.

Handle incoming calls, emails, and correspondence professionally and promptly.

Prepare, proofread, and organize documents, reports, and presentations.

Maintain filing systems, both electronic and physical, ensuring data accuracy and confidentiality.

Assist with inventory management and ordering office supplies as needed.

Support event planning and coordination for company meetings, trainings, and special projects.

Collaborate with cross-functional teams to facilitate smooth communication and workflow.

Perform other administrative duties as assigned to support business operations.

Qualifications

High school diploma or equivalent; Associate’s degree or higher preferred.

Proven experience as an administrative assistant or in a similar role, preferably within the cosmetics or retail industry.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent organizational and multitasking skills with keen attention to detail.

Effective communication skills, both written and verbal.

Ability to maintain confidentiality and handle sensitive information with discretion.

Self-motivated with the ability to work independently and collaboratively in a team environment.

Familiarity with scheduling software and basic office equipment is a plus.

Benefits

Competitive salary and performance-based incentives.

Comprehensive health, dental, and vision insurance plans.

Opportunities for professional development and career growth within the cosmetics industry.

Supportive and inclusive workplace culture that values diversity.

Employee discounts on products and services offered by J.Walker Salon Group.

Paid time off and holiday benefits.