Sales Coordinator

The Sales Coordinator is the operational backbone of our sales and preconstruction process.

This is not a sales role and not a generic admin role.

You will be the facilitator who ensures every opportunity is complete, clean, accurate, and ready before it reaches estimating or construction. If information is missing, unclear, or incorrect, the project does not move forward.

If you love:

organized systems

repeatable processes

catching mistakes before they become expensive

working behind the scenes to make teams successful

You’ll thrive here.

Key Responsibilities (Read Carefully):

Lead Intake & Opportunity Setup

Review all incoming sales opportunities for completeness and clarity before they move forward

Coordinate with Territory Sales Managers to gather missing scope, plans, and requirements

Maintain accurate opportunity records in Salesforce

Prevent incomplete or unclear jobs from entering estimation

Preconstruction & Bid Coordination

Create and maintain Bid Projects in Procore

Upload, organize, and manage plans, specs, and documents

Ensure all files are accurate, labeled correctly, and consistent across systems

Track bid progress, deadlines, and outstanding items

Estimator & Vendor Support

Prepare complete bid packages so estimators can work efficiently without rework

Distribute plans and scopes to vendors and subcontractors

Track vendor responses and follow up until coverage is complete

Maintain clean bid logs and pricing documentation

Process Enforcement & Data Integrity

Enforce defined workflows across Sales and Preconstruction

Maintain alignment between Salesforce, Procore, and internal tracking tools

Identify breakdowns in the process and suggest improvements

Protect data accuracy — this role is detail-critical

Project Handoffs

Ensure all required documentation is complete and correct before transition to Operations

Support preconstruction meetings and project handoffs

Help eliminate downstream surprises for PMs and field teams

Experience

Experience in construction, preconstruction, estimating support, or project coordination preferred

Familiarity with construction plans, scopes, and bid processes is a requirement

Salesforce, Procore, or similar systems experience preferred (we can train the right person)

REQUIREMENTS:

Experience

3+ years in a Sales Coordinator, Sales Admin, or Operations Support role

Prior experience in construction, building, trades, or B2B services required

Prior experience in commercial residential construction is a plus

Experience working alongside Sales Managers, Estimators, or Project Teams

Technical Skills

CRM experience (Salesforce preferred)

Proficient in Microsoft Excel, Word, Outlook

Comfortable managing data accuracy, reports, and documentation

Ability to track multiple opportunities, deadlines, and follow ups simultaneously

Core Competencies

Extremely detail oriented and process driven

Strong prioritization and task management skills

Clear communicator who can follow instructions exactly

Able to flag issues early and proactively solve small problems

Professional, reliable, and consistent in execution

Cultural & Work Style Fit

Thrives in a fast paced, growth oriented environment where priorities evolve as the company scales

Takes pride in clean, accurate work

Comfortable with repetition and consistency

Respects chain of command and established systems while also participating in the improvement of processes

Aligns with values of Leadership, Integrity, Discipline, Education and Results