Accounts Receivable Specialist

About the Role

We are seeking a detail-oriented Accounts Receivable (AR) Specialist to join our finance team. This role is responsible for managing incoming payments, maintaining accurate financial records, and supporting the overall cash flow of the organization. The ideal candidate is organized, proactive, and committed to providing excellent internal and external customer service.

Key Responsibilities

Accounts Receivable Operations

• Generate and distribute customer invoices in accordance with company policies.

• Process and apply customer payments (checks, ACH, credit cards) accurately and promptly.

• Maintain the AR ledger, ensuring all payments are recorded and discrepancies are resolved.

• Monitor aging reports and follow up on overdue accounts.

Collections & Communication

• Contact customers regarding outstanding balances through email and phone.

• Resolve billing issues, disputes, and short payments in a professional and timely manner.

• Partner with sales, customer service, and operations teams to address account questions or discrepancies.

Reporting & Documentation

• Prepare weekly, monthly, and ad-hoc AR reports for management.

• Maintain updated customer account information, credit limits, and payment terms.

• Assist with month-end and year-end closing activities.

Compliance & Process Improvement

• Ensure all AR activity complies with internal controls, accounting standards, and company policies.

• Support process improvements to enhance accuracy, efficiency, and automation of AR tasks.

Qualifications

• Associate or Bachelor's degree in Accounting, Finance, or related field (preferred).

• 1-3 years of experience in accounts receivable or general accounting.

• Strong understanding of billing, collections, and cash application processes.

• Proficiency in accounting software (e.g., Acumatica, QuickBooks, NetSuite, SAP, Oracle) and Excel.

• Excellent communication, problem-solving, and organizational skills.

• High level of accuracy and attention to detail.

Why Join Us

• Competitive salary and benefits

• Opportunity for growth within an expanding organization

• Supportive and collaborative team environment