HR & Administrative Coordinator

Job Description

Salary: Depends on Experience

Location: Forest Park, GA(In-Office)

Reports To: Human Resources Manager

Department: Human Resources

Classification: Exempt (Salaried)

Position Summary

The HR & Administrative Coordinator serves as the first point of contact for visitors, guests, and employees, creating a welcoming and professional environment at Mid-South Roof Systems. This role is responsible for managing front office operations, including greeting visitors, handling incoming calls, coordinating mail and deliveries, and maintaining office and breakroom supplies.

In addition, the HR & Administrative Coordinator provides administrative support to the Human Resources team, assisting with recruitment, onboarding, and other HR-related activities. This position plays a key role in supporting both daily office operations and the overall employee experience, helping ensure a smooth and efficient workplace.

Key Responsibilities

Front Office & Administrative Coordination

Serve as the first point of contact for visitors, guests, and employees, delivering a professional and welcoming experience.

Answer and direct incoming calls to the appropriate departments or personnel.

Manage all incoming and outgoing mail, including coordination of express shipments (UPS/FedEx).

Receive, sort, and distribute deliveries and general correspondence (excluding financial documents).

Maintain the Permits/Licenses binder, ensuring accurate organization and distribution of documentation to appropriate team members.

Coordinate and maintain office supply inventory for Mid-South and MainSource, ensuring adequate stock levels.

Oversee breakroom supply inventory and restocking (coffee, paper products, cleaning supplies, etc.).

Monitor and replenish office equipment supplies (paper, toner, staples, etc.) to support daily operations.

Collaborate with the team to plan and coordinate company breakfasts, lunches, events, and outings, including ordering food and beverages.

Human Resources Support

Provide administrative support to the Human Resources team, including file maintenance, document management, and HRIS data entry.

Assist with recruitment processes by reviewing applications, updating candidate statuses, and coordinating communication with applicants.

Conduct initial candidate outreach and screenings as needed.

Coordinate and schedule interviews with hiring managers and candidates.

Support onboarding processes, including new hire documentation and pre-employment tasks.

Assist with benefits administration and other HR-related projects as assigned.

Core Competencies

Professional Communication

Customer Service Mindset

Organization & Attention to Detail

Time Management & Prioritization

Initiative & Accountability

Confidentiality & Discretion

Problem-Solving

Technical Proficiency (Microsoft Office)

Qualifications

Education: High school diploma or equivalent required.

Experience: 23 years of related administrative, receptionist, or HR support experience preferred.

Language: Spanish-speaking ability is a plus.

Work Environment

This position operates primarily in a professional office environment and regularly uses standard office equipment such as computers, printers, copiers, and smartphones. When in the warehouse, the employee may be exposed to dust and occasionally works near construction areas or around moving mechanical parts. The noise level in the warehouse environment can be loud at times.

Benefits

Incentive opportunities

Competitive compensation package

Comprehensive training and development opportunities

Health insurance and other benefits are available after the probationary period

Opportunities for career advancement within the company

Company 401(k) match

Unused PTO payout

Community outreach

Annual family day events

Profit-Sharing Program

Full-time