Project Coordinator

Position: Project Management Assistant

PR: $26-27/hour

Location: Columbus, OH, 43215

Duration: Contract through the end of the year + extensions

Shift: M-F 8-5pm, 5x week in office

Musts:

Proven experience in a project management or contracts organization: specifically in creating requisitions, contract change requests, document control, and payment authorizations

Strong understanding of process flows, document control, and updating information in corresponding ERP systems

Proficiency in Microsoft applications including Word, PowerPoint, and Excel

Ability to read through requests and process them with corresponding information in a timely manner

Excellent communication and interpersonal skills – works well with other team members and external customers

Ability to manage multiple tasks and projects simultaneously

Detail-oriented with a focus on accuracy and compliance

Punctuality, professionalism, thrives in a structured environment

Day to Day:

We are seeking a highly skilled Project Admin/Management Assistant to support our client in the utilities industry. The Project Management Assistant team supports the Project Managers with administrative tasks related to distribution projects. This role requires a strong understanding of managing work in Asset Suite 8 such as: creating requisitions, contract change requests, contract payment authorizations, and managing project initiation and close-out tasks. The successful candidate will perform these tasks at various project stages, from concept to close-out, by utilizing job aides and their strong attention to detail.

Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals

Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists

Follow up with project managers to ensure compliance and resolve discrepancies urgently

Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals

Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8

Finalize all CPAs and create CCRs to close out projects and contracts

Ensure compliance with all project requirements and resolve any issues or concerns

Project deliverable reporting