Executive Assistant

Job Description

Job Description

• Provide high level business support to the EVP, exercising discretion, independent judgment, and confidentiality in all matters.

• Prioritize incoming information and requests, act as liaison to internal and external stakeholders, and prepare presentations, agendas, and board related materials.

• Own the EVP’s calendar and email end to end—prioritizing requests, resolving conflicts, preparing briefing materials, and ensuring timely attention to urgent communications.

• Lead meeting preparation and logistics, including agenda design, materials compilation, pre reads, technology needs, attendee coordination, and action item tracking.

• Conduct research, summarize findings, and support special projects and strategic initiatives.

• Provide administrative and operational support to the EVP’s direct reports (e.g., expenses, scheduling, reporting, light project coordination).

• Contribute as part of the Administration team, providing backup support for other C suite executives as assigned by the AVP, Executive Administrator.

• Identify and implement process improvements to enhance workflow consistency, quality, and efficiency.

Perform other duties and projects as needed in support of executive operations

Required Skills & Experience

Bachelors degree or equivalent

5-8 years of admin experience (preferably supporting c-level)

Proficient in MS suite

Proficient in Excel (pivot tables, look-ups)

Full-time