Admissions Clerk - Full Time

Join Vaughan Regional Medical Center in Selma, AL, a 175-bed, Joint Commission–accredited community hospital that serves as a critical healthcare hub in the region. Vaughan delivers a full complement of hospital services, including emergency care, to the Black Belt area of southern Alabama. As part of ScionHealth, Vaughan combines system strength with strong local impact so that you can make your mark where your work truly matters.

Job Summary

The Admissions Clerk is responsible for performing reception, registration, and clerical duties associated with patient admissions for inpatient, outpatient, and emergency room services. This role involves obtaining accurate demographic, billing, and clinical information, ensuring appropriate documentation, and maintaining communication with internal and external stakeholders to facilitate the admissions process.

Essential Functions

Perform patient registration for scheduled and unscheduled admissions, outpatient procedures, and ER services

Obtain and verify patient demographic, billing, and insurance information, ensuring accuracy and completeness

Distribute and explain forms, documents, and educational handouts to patients or their caregivers

Coordinate with physician offices, nursing units, and other departments to facilitate the admissions process

Verify insurance benefits and obtain pre-certifications/authorizations as required

Collect co-pays, deductibles, and other payments, and provide financial counseling referrals when necessary

Maintain accurate records of all patient interactions and document actions taken to resolve patient inquiries

Participate in call rotations as scheduled to provide coverage for the admissions desk

Ensure compliance with hospital policies regarding patient confidentiality and HIPAA regulations

Maintain a clean and organized workspace, including sanitizing telephones and workstations

Assist with other administrative duties as assigned by the Admissions Supervisor

Knowledge/Skills/Abilities/Expectations

Excellent communication and customer service skills

Strong attention to detail and accuracy in data entry

Proficiency in Microsoft Office applications (Word, Excel, Outlook)

Basic knowledge of insurance verification and billing processes

Ability to manage multiple tasks and work under pressure in a high-stress environment

Strong organizational and time management skills

Education

High School Diploma or equivalent required

License/Certification

None

Experience

Previous experience in a hospital or medical office setting preferred

Ability to work effectively under minimal supervision in a fast-paced environment

Shift: Night