Payroll/Accounting

Full-time

Description

The Payroll & Accounting Clerk is responsible for processing payroll accurately and timely while supporting accounting functions related to payroll, reporting, and financial records. Will also support accounting duties as needed. This role ensures compliance with federal and state regulations, maintains accurate payroll and accounting records, and serves as a key liaison between employees, HR, and the accounting team.

Essential Functions:

Process bi-weekly payroll, including bonus and termination checks, ensuring accuracy and compliance

Verify payroll calculations for salaried, hourly, and commissioned employees

Review and audit employee timecards; resolve discrepancies in a timely manner

Maintain accurate payroll records, including earnings, deductions, and garnishments

Respond to employee inquiries regarding pay, deductions, benefits, and timekeeping

Process wage garnishments and employment verifications in compliance with legal requirements

Coordinate year-end payroll activities, including review and distribution of W-2s

Partner with Accounting to:

Reconcile payroll accounts and general ledger entries

Prepare bi-weekly and monthly payroll reports

Assist with audits and financial reporting

Support month-end and year-end close processes related to payroll

Maintain knowledge of federal and state wage and hour laws, including overtime, meal/rest breaks, and paid leave requirements

Ensure compliance with California labor laws and Company policies

Support benefits administration, including payroll deductions for medical, dental, vision, life insurance, and retirement plans (401k, Roth, loans)

Maintain employee payroll files and perform periodic audits for accuracy and compliance

Translate employee communications and Company documents into Spanish as needed

Assist in employee meetings as a Spanish translator when required

Identify opportunities to improve payroll and accounting processes and increase efficiency

Manage multiple priorities, meet deadlines, and maintain a high level of accuracy under pressure

Requirements

Bilingual in Spanish (read, write, and speak fluently) preferred

Experience with Paylocity or similar payroll systems required

Working knowledge of accounting principles (payroll accounting, reconciliations, journal entries)

Proficiency in Microsoft Excel and Word required

Experience with Google Workspace (Drive, Email, Calendar) preferred

Strong analytical and problem-solving skills

High level of confidentiality and professionalism

Detail-oriented with strong organizational skills

Ability to work independently and as part of a team

Ability to manage multiple deadlines in a fast-paced environment

Salary Description

$28 - $32 per hour