Human Resources Assistant

BASIC FUNCTION:

Coordinates and administers key human resources programs, including safety, FMLA, onboarding, and wellness to enhance the associate experience and support organizational goals. Serves as the main backup and support for payroll functions, recruiting, and processing associate changes.

MAJOR DUTIES AND RESPONSIBILITIES:

Payroll

Review all payroll entries for accuracy on a biweekly basis and act as primary backup for payroll, inputting entries as needed

Manage associate timecards and assist supervisors with processing them

FMLA & Unpaid Medical Leave:

Answer associates’ questions regarding FMLA and other leaves of absence

Coordinate, process & track all medical leave

Ensure that the appropriate documents are sent and received

Work with health care professionals when necessary to clarify/determine LOA

Coordinate paid and unpaid leave during time out and track in timekeeping system

Wellness

Coordinate wellness events to drive associate engagement, such as blood drives, health fairs, etc.

Manage all communications on behalf of the wellness program

Serve as the main point of contact for the wellness platform vendor

Onboarding

Complete reference checks

Act as liaison for new hires after offer is accepted

Coordinate with managers and schedule trainings

Conduct new hire orientation

Follow-up with new hires and managers at regular intervals during their introductory period

Safety

Manage the safety program through implementing annual policy updates, coordinating training and communicating policies and procedures to ensure associates’ safety

Monitor OSHA compliance and address safety concerns as they arise

Coordinate with Residential Maintenance, Commercial Maintenance, and Residential Construction to ensure annual training is completed and policies are updated accordingly

Track and submit all OSHA reporting, such as OSHA 300 & 300A logs annually

Ensure Safety Coordinators are trained in first aid and CPR, and maintain active certification while serving in this capacity

Oversee the MVR procedures, including the annual review with our insurance company and completing quarterly checks to ensure compliance is maintained

Other Duties and Responsibilities:

Provide support/backup to the HR team and assist with special projects

Participate in organizational efforts such as the Culture Club and Community Impact Committee

Oversee preparation of materials for employment and wellness award nominations

Assist with processing terminations and conducting exit interviews

SKILLS

1. 2+ years in related HR or administrative support role

2. Excellent organizational skills and attention to detail

3. Excellent communication skills, written and verbal, including excellent phone etiquette.

4. Professional, friendly, and personable.

5. Able to professionally handle difficult conversations.

6. Able to work with/keep confidential information

WE OFFER:

1. Competitive salary

2. Medical

3. Dental

4. Vision

5. Life

6. 401(k)

7. Generous paid time off

8. Annual Reviews

9. Positive Work Environment

CASTO offers a supportive and inclusive environment for all associates and their families. We are a Drug Free Workplace and successful completion of a background check is required for this position.