Receiving Specialist

Job Description: Receiving Specialist

Position Overview

The Receiving Specialist is responsible for accurately receiving, inspecting, and

recording all inbound goods, materials, and products to support efficient warehouse

operations and maintain high inventory accuracy. This role plays a critical part in

ensuring data integrity within the company's ERP system (Odoo) and supporting the

material flow required for production and service operations. As a growing organization,this position will also assist with material handling, warehouse organization, and cross-functional support as needed.

This role is essential to improving operational readiness, supporting business growth,

and strengthening the accuracy and reliability of inventory and production data.

Key Responsibilities

Receiving & Inspection

• Receive all inbound shipments, verifying quantities, part numbers, and condition

of goods.

• Inspect materials for damage, discrepancies, or quality issues and escalate

concerns promptly.

• Ensure all receiving documentation (packing slips, BOLs, invoices) is accurate

and complete.

• Communicate with suppliers or internal teams regarding discrepancies or missing

items.

ERP (Odoo) Transactions & Data Accuracy

• Accurately enter receiving data into Odoo, ensuring real-time inventory updates.

• Match received goods to purchase orders and resolve mismatches.

• Maintain clean, accurate digital records for traceability and audit readiness.

• Support continuous improvement of receiving workflows within Odoo.

Material Handling & Warehouse Support

• Move received materials to designated storage locations using pallet jacks or

forklifts.

• Support kitting, staging, or line-feeding activities as needed.

• Assist with cycle counts, inventory audits, and root-cause analysis of

discrepancies.

• Maintain a clean, organized, and safe receiving area.

Cross-Functional Collaboration

• Work closely with Procurement, Inventory Control, Production, and Quality teams

to ensure smooth material flow.

• Communicate receiving delays, shortages, or issues that may impact production

schedules.

• Support warehouse operations during peak periods or staffing gaps.

Qualifications

Required

• 1-3 years of experience in warehouse, receiving, or material handling roles.

• Strong attention to detail and commitment to accuracy.

• Ability to operate forklifts or willingness to obtain certification.

• Basic computer skills and comfort working in ERP systems.

• Ability to lift up to 50 lbs and work in a fast-paced environment.

Preferred

• Experience with Odoo or similar ERP systems.

• Familiarity with manufacturing or assembly operations.

• Knowledge of inventory control principles (FIFO, cycle counting, etc.).

• Strong communication and problem-solving skills.

Key Competencies

• Accuracy & Attention to Detail - Ensures precise receiving and data entry.

• Ownership & Accountability - Takes responsibility for the accuracy of inbound

materials.

• Communication - Keeps internal teams informed of issues or delays.

• Adaptability - Supports various warehouse tasks as operational needs evolve.

• Teamwork - Works collaboratively across departments to maintain material flow.

Physical & Work Environment Requirements

• Ability to stand, walk, bend, and lift throughout the shift.

• Work performed in a warehouse environment with exposure to varying

temperatures.

• Use of forklifts, pallet jacks, and other material-handling equipment.

Why This Role Matters

This position is a cornerstone of operational growth. By ensuring accurate receiving and clean ERP data, the Receiving Specialist directly supports production efficiency,

inventory accuracy, supplier performance, and the overall reliability of the operation. As the company scales, this role will help build the structure and discipline needed for a high-performing warehouse.