Receptionist & Entry Level Paralegal

About the Role

The Law Offices of Cesar Martin Estela is seeking a disciplined, bilingual Receptionist & Entry-Level Paralegal to join our tech-centered Newark office. We are looking for a professional with 1–2 years of experience who thrives in a high-volume environment. This is a fully in-person role offering a structured path to legal support training and a comprehensive benefits package.

Requirements & Required Tools

To be considered for this position, candidates must meet the following:

Experience: 1–2 years of professional working experience.

Language: Native or professional fluency in both English and Spanish (written and verbal).

Punctuality: Ability to start at 8:30 AM sharp and work until 4:30 PM.

Technical Proficiency (Required Tools):

Case Management Software: Mastery of high-volume digital calendars and client records.

Communication Tools: Handling multi-line phone systems and professional email correspondence.

Payment & Data Systems: Processing client payments and performing high-accuracy data entry.

Document Technology: Proficiency with scanning, copying, and cloud-based filing.

Preferred Experience (Nice-to-Have)

Prior experience working in a Law Office environment.

Strong background in Customer Service.

Familiarity with immigration filings (EADs, FOIA requests, FBI RapSheets).

Primary Responsibilities

Reception: Greeting clients, managing high-volume calls, and scheduling consultations on appropriate calendars.

Administrative: Processing payments, performing data entry, and assisting with general office organization.

Legal Support: Preparing and filing immigration documents (Employment Authorization, Court Filings, etc.).

Note on Training: During the initial phase, the candidate will receive close guidance and training under a Senior Paralegal. Once trained, the candidate will be expected to manage their own independent workload and case deadlines.

Benefits

401(k)

Health Fund

Paid Time Off (PTO)