Event Operations Specialist, The Guru Marketing

Job Title: Event Operations Specialist

Location: Florida, USA

Company: The Guru Marketing

About The Guru Marketing

The Guru Marketing is a fast-growing marketing agency focused on delivering high-impact events, brand activations, and experiential marketing campaigns. We work with brands to create meaningful, well-executed experiences that leave a lasting impression on audiences.

Job Summary

We are looking for a detail-oriented and proactive Event Operations Specialist to manage and support the operational execution of events across Florida. This role is critical to ensuring events run smoothly from planning through on-site execution and post-event wrap-up. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and has a strong grasp of event logistics and coordination.

Key Responsibilities

Support end-to-end event operations including planning, setup, on-site execution, and teardown

Coordinate with vendors, venues, suppliers, and internal teams to ensure timely delivery of all event requirements

Manage event logistics such as equipment, materials, transportation, staffing, and inventory

Create and maintain event timelines, checklists, run-of-show documents, and operational plans

Provide on-site event support, troubleshoot issues, and ensure smooth event flow

Assist with event registration, guest check-ins, and attendee communications

Track event-related expenses and support budget reconciliation

Ensure all event executions align with brand guidelines and client expectations

Support post-event reporting, feedback collection, and process improvementsRequirements & Qualifications

Bachelor's degree in Event Management, Marketing, Communications, Hospitality, or a related field preferred

2+ years of experience in event operations, event coordination, or logistics

Strong organizational and time-management skills

Excellent communication and coordination abilities

Ability to manage multiple events and priorities simultaneously

Comfortable working flexible hours, including evenings and weekends as required

Willingness to travel within Florida for on-site event supportSkills & Competencies

High attention to detail and accuracy

Strong problem-solving mindset

Ability to stay calm and effective under pressure

Vendor and stakeholder coordination

Team player with the ability to work independently when neededWhat We Offer

Competitive compensation

Growth opportunities within a dynamic marketing agency

Hands-on exposure to diverse events and brand activations

Collaborative and energetic work culture