Workflow Ambassador

Job Description

Salary: $45,000

The Flynn is committed to creating an inclusive workplace that promotes and values diversity. We strive to be diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective. Our goal is to build and maintain an organization where everyone can do their best work.

We believe that people of color, people from working-class backgrounds, women, and LGBTQ+ people must be centered in the work we do, and we strongly encourage applications from people with these identities or who are members of other marginalized communities.

ABOUT THE FLYNN

The Flynn Center for the Performing Arts is Vermonts creative heartbeat - a statewide organization that brings communities together through live performance, public programs, and shared cultural experiences.

While based in Burlington, the Flynns work extends far beyond its stages. Through festivals, commissions, education programs, and public-space projects, the Flynn activates theaters, galleries, schools, downtown, and outdoor spaces across Vermont. The Flynn emphasizes artistic excellence, access, and relevance, creating experiences that feel rooted in place, responsive to community, and alive in the moment.

Basic Function

Provide administrative support to the Executive Director and be a communications liaison for the Board of Trustees. Create and oversee professional correspondence, prepare reports, presentations, and documents, and schedule appointments and opportunities. Manage calendars, processes, and meetings within the organization. Serve as project manager for a few key initiatives. Keep our ED prepared, on time, and up to date.

CHARACTERISTIC DUTIES & RESPONSIBILITIES

Provide administrative assistance, such as writing and editing professional emails, drafting memos and preparing communications on the EDs behalf

Support and Maintain the Organization Calendar on Artifax and train staff on its uses and project management software updates as needed.

Act as Board Liaison including coordinating meetings and managing communications

Organize meetings, including scheduling, sending reminders, creating agendas, and supporting logistics

Organize and plan special projects such as strategic planning meetings, community picnics, social gatherings, and more.

Communicate on behalf of the Executive Director as requested via phone, email, and in person to a wide range or partners, donors, community leaders, and stakeholders

Manage the EDs day-to-day calendar, including making appointments and prioritizing time sensitive matters

Coordinate travel arrangements/itineraries

Use software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects (some design skills a plus)

Other duties as assigned

QUALIFICATIONS

Excellent verbal and written communication skills

Ability to communicate a passion for the performing arts

Ability to meet multiple deadlines simultaneously and prioritize effectively

Strong project management, problem-solving, and decision-making skills

Flexible and able to pivot quickly

Ability to treat confidential information with appropriate discretion

Courageous, Joyful, and Curious

This outline illustrates the type of work that characterizes the Job Classification. It is not an all-encompassing statement of the specific duties and responsibilities of, and qualifications for, the individual positions assigned to the Classification.

Full-time