Estate Administration Paralegal

Job Description

Job Title: Estate Administration Paralegal (EA Paralegal)

Join a Mission-Driven Team Dedicated to Serving Seniors and Families

Empathetic – Client-Focused – Servant Leader – Growth Mindset – Quality-Oriented – Team Player

At Jarvis Law, we are seeking an Estate Administration Paralegal to join our growing team. If you are passionate about helping seniors and families navigate estate planning and elder law with confidence and peace of mind, we want to hear from you.

Who We Are

Jarvis Law is a leading elder law and estate planning firm with offices in Dublin, Lancaster, and St. Clairsville, Ohio. This role can work from any of our three offices, and at times will be able to work in a hybrid manner.

Our mission is to provide unparalleled legal services that allow families to live securely, age with dignity, and protect what matters most. We achieve this by:

Building trust – Serving as compassionate advisors who treat clients like family.

Providing clarity – Guiding families through complex legal matters with empathy and respect.

Delivering excellence – Creating personalized, comprehensive legal plans with proactive communication.

About the Role

We are seeking a detail-oriented, organized Estate Administration Paralegal with at least 5 years of legal support experience, particularly in probate work. The ideal candidate will have a strong understanding of probate laws, recording requirements, and legal documentation procedures. This role requires excellent organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

General Duties

Support the vision and mission of Jarvis Law Office, PC.

Manage client relationships in accordance with company standards

Maintain and organize case files and documentation

Prepare and organize client information and responses

Perform data entry and update the case management system

Schedule case events and track deadlines

Monitor case progress, milestones, and timeframes

Lead client meetings to review case status, collect documentation, and facilitate signatures

Estate Administration

Conduct client intake calls to evaluate potential estate administration matters

Schedule next-step appointments for prospects and clients

Communicate with clients and third parties to provide updates and gather information

Answer basic questions regarding case status

Probate

Conduct client intake calls for probate matters

Draft correspondence, court documents, and legal forms

Assist attorneys in preparing cases for filing

Perform legal research and report findings to attorneys

Prepare county-specific probate forms using probate software

Contact county probate courts to confirm filing requirements

Enter billable and non-billable time into the case management system

Manage accounts receivable for probate cases, including invoicing and collections

Communicate with clients and third parties regarding case updates

Trust Administration

Conduct client intake calls for trust administration matters

Draft correspondence and legal documents

Communicate with clients and third parties to gather information and provide updates

Manage accounts receivable for trust administration cases

Perform additional duties as assigned

Education & Experience

Completion of an accredited paralegal program or at least five (5) years (10,000 hours) of paralegal experience

Paralegal certification in Ohio or West Virginia preferred, but not required

Prior experience with estate administration and probate in Ohio and/or West Virginia preferred

Understanding of multiple county legal processes

Minimum high school diploma or equivalent

At least five (5) years of customer service experience

Skills & Qualifications

Strong organizational and time management skills

Excellent written and verbal communication abilities

Ability to manage multiple cases and deadlines

Attention to detail and accuracy

Client-focused mindset with strong interpersonal skills

Proficiency with case management systems and legal software

Compensation & Benefits

Base Salary: $65,000 plus

Comprehensive medical and supplemental benefits.

401 (k) with a 5% match

Growth opportunities within a respected and expanding law firm

Supportive, team-oriented culture

Why Join Jarvis Law Office?

Jarvis Law is a family-owned firm that values work-life balance, flexibility, and exceptional client service. We are committed to fostering a diverse and inclusive workplace where all employees are treated with respect and have the opportunity to grow.

If you are looking to make a meaningful impact while advancing your career in estate planning and elder law, we invite you to apply.

Full-time

Hybrid remote