Coordinator Accounting and Scheduling

Position Title: Coordinator Accounting and Scheduling

Position Summary

The Accounting and Scheduling Coordinator is responsible for the data entry of weekly payroll records, including but not limited to attendance, overtime, Paid Time Off (PTO) and approved leaves of absence to Airport Operations crewmembers. The Coordinator also processes all Cash Management functions as required at the station.

Essential Responsibilities

Accurate entry of payroll data in accordance with Airport Blue Book Supplement (ABBS) policies

Monitor and maintain crewmember attendance tracking, dependability, daily work schedules, PTO and draft dependability eGuidance, when necessary

Track and inform Airport Operations crewleaders of daily attendance of crewmembers

Run reports of day/shift trades and Paid Time Off (PTO) for scheduling purposes

Coordinate and post overtime shifts, relief schedules and shift bid schedule and complete additional reporting as requested by Airports Operations crewleaders

Act as a point of contact for Airport Operations crewmembers for issues dealing with weekly paychecks

Process all Cash Management functions listed within the Cash Management Policy (Cash Funds, Drafts, Deposits, Petty Cash, Safe reconciliation, Voids, and Reconcile Vouchers) (Station Specific)

Verify and code invoices for processing

Reconcile daily ticket sales and prepare required bank deposits for all cash generated (Station Specific)

Maintain Visa’s records and reconciliation when needed (Station Specific)

Monitor and maintain monthly parking/transit voucher distribution

Review expense reports and receipts submitted by Airport Operations crewmembers

Collect all re-protect and non-revenue tickets issued by other airlines for use on JetBlue Airways

Support the SIDA Badge functions when onboarding crewmembers at the station

Respond to email inquiries in a timely fashion

Other duties as assigned

Minimum Experience and Qualifications

High School Diploma or General Education Development (GED) Diploma

One (1) year of administrative experience

Complete fluency in written and spoken English

Excellent verbal and written communication skills

Must be able to acquire and maintain a valid Security Identification Display Area (SIDA) Badge

Must work flexible shifts, including holidays and weekends

Must be at least 18 years old

Available for overnight travel (10%)

Must pass a ten (10) year background check and pre-employment drug test

Must be legally eligible to work in the country in which the position is located

Authorization to work in the US is required. This position is not eligible for visa sponsorship

For internal candidates, good standing in attendance, performance and safety

Preferred Experience and Qualifications

Proficient in Microsoft Office suite, Outlook and SharePoint Services

Ability to multi-task

Ability to function successfully in a team environment

Organizational skills

Crewmember Expectations:

Regular attendance and punctuality

Ability to perform under pressure and fixed time constraints

Required to do shift work and irregular hours due to irregular operations

Potential need to work flexible hours and be available to respond on short-notice

Able to maintain a professional appearance

When working or traveling on JetBlue flights, and if time permits, all capable Crewmembers are asked to assist with light cleaning of the aircraft

Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Fun and Passion

Promote JetBlue’s #1 value of safety as a Safety Ambassador, supporting JetBlue’s Safety Management System (SMS) components, Safety Policy, and behavioral standards

Identify safety and/or security concerns, issues, incidents or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue’s confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR))

The use of ChatGPT or any other automated tool during the interview process will disqualify a candidate from being considered for the position.

Equipment:

Computer and other office equipment

Work Environment:

Traditional office environment

Elevated noise levels

Physical Effort:

Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)