Associate Project Manager - Scenic Fabrication

Job Description

What We Seek: Driven and dedicated individuals to help us fabricate exceptional projects for events, spaces and more. In this role, you will be responsible for completing projects safely and efficiently while upholding Cinco Made’s high-quality standards. As a key team member, you’ll need to be adaptable, handling diverse tasks and working with a variety of materials and tools to meet our customers' unique needs. At Cinco Made, we hire people who not only align with but also embody our mission and core values in everything they do.

Our Mission is to bring bold ideas to life, build cool sh*t, and create unforgettable experiences. We turn ambitious visions into reality through innovative design and expert craftsmanship, all while having fun and pushing creative boundaries.

Core Values

We want people who align with and live out our core values

We Show Up: Our clients count on us to bring their visions to life, and we take that trust seriously. We are committed to delivering on our promises, meeting deadlines, and ensuring our clients can rely on us from start to finish.

We Strive for Excellence: We hold ourselves to the highest standards of craftsmanship, creativity, and detail. We are committed to delivering outstanding work that exceeds expectations and creates memorable experiences.

We Get Sh*t Done: It's our ethos. We prioritize efficiency, collaboration, hard-work and a relentless pursuit of success in everything we do.

We Communicate: We’re all about keeping the lines of communication wide open. From big ideas to tiny details, we make sure everyone’s on the same page—no guesswork, just honest talk. When everyone’s in the loop, magic happens.

Job Description

We are seeking a motivated and detail-oriented Associate Project Manager with experience and interest in event/experiential marketing and production to support the successful execution of fabrication projects. This role works closely with Project Managers and cross-functional teams to help coordinate project timelines, communication, and on-site activities.

The ideal candidate is organized, proactive, and eager to grow into a full Project Manager role over time.

Key Responsibilities

Project Coordination & Support

Assist in managing project timelines and tracking key milestones across fabrication projects.

Support Project Managers in maintaining project momentum by coordinating material orders, tracking approvals, and following up on outstanding tasks.

Help set up new projects in Google Drive, organize files, and maintain standardized documentation.

Monitor project progress and flag potential delays or issues to team members.

Client & Team Communication

Support communication between clients, internal teams, and vendors to ensure alignment across all phases of a project.

Assist in relaying updates, changes, and project requirements clearly and in a timely manner.

Help track change orders and ensure proper documentation of scope adjustments.

Maintain responsiveness to emails and calls within 24 hours.

Project Administration & Tools

Maintain and update project tracking tools including Google Sheets, calendars, and internal systems.

Assist with invoicing, contracts, and documentation to ensure accurate and organized records.

Support reporting efforts by helping compile weekly project updates and status reports.

Familiarity with SketchUp, Rhino, or similar CAD software is a plus.

On-Site Support

Assist hands-on with on-site installations and project execution, ensuring teams have clear direction and necessary resources.

Help coordinate day-of logistics and support team efficiency during builds and installs.

Step in to assist with hands-on tasks using basic tools when needed.

Maintain awareness of project flow and communicate any issues to the Project Manager.

Estimating & Budget Support

Assist in gathering information for project estimates, including labor, materials, and production considerations.

Support budget tracking and help ensure project costs are documented accurately.

Technical & Production Awareness

Develop a working knowledge of materials, finishes, and fabrication processes including carpentry, metalwork, CNC, and printing.

Collaborate with shop teams to better understand build processes and constraints.

Provide occasional hands-on support in the shop as needed.

Qualifications

Bachelor’s degree in Project Management, Business, or a related field (preferred).

1–3 years of experience in project coordination, production, or a related field (event/experiential, fabrication, construction, or manufacturing preferred).

Hands-on experience in carpentry, fabrication, or production environments is a strong plus.

Strong organizational and communication skills.

Ability to manage multiple tasks and priorities in a fast-paced environment.

Detail-oriented with a proactive, problem-solving mindset.

Proficiency in Google Drive and general project tracking tools.

Requirements

Positive attitude with the ability to adapt and problem-solve under tight deadlines.

Valid driver’s license.

Ability to stand, walk, or lift up to 50 pounds as needed.

Willingness to work evenings, weekends, and outdoors when required for installations.

Ability to travel overnight for multiple days at a time to assist with event setups/strikes.

Work Environment

Combination of office, shop, and on-site work.

Fast-paced, collaborative environment with evolving project timelines.

Occasional travel and multi-day installations may be required.

Growth Opportunity

This role is designed as a pathway into a Project Manager position. The right candidate will have the opportunity to take on increasing ownership of projects, client communication, and budgeting responsibilities as they develop within the role.

Job Type: In person full-time, 40-50 hrs per week. This is a contract-to-hire position with the initial contract lasting 90 days.

Company Description

Cinco Made is a Texas-based, fabrication studio that designs and builds custom experiential marketing environments, pop-ups, installations, and events for major brands across the U.S.

Full-time